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Procurement Assistant at Intrahealth

Reporting to the Procurement Manager, the Procurement Assistant will provide operational support to the procurement section. S/he will work closely with the programs and Finance teams in the Country office.

Procurement Assistant Job Responsibilities

  • Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis
  • Receive participant listing from program teams and ensure they are reconciled and complete before attaching to invoices for payment
  • Working closely with Finance, Senior Procurement Officer and Procurement Officer, seek out clarifications with suppliers on invoices
  • Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices
  • Post all issued LPOs into quick books on a daily basis
  • Receive goods from suppliers and verifying against the LPO in consultation with the users
  • Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
  • Maintain an up to date and easily accessible filing system for all procurement documents
  • Perform any other assigned duties.

Qualifications for the Procurement Assistant Job

  • Diploma in Accounting, Business Management or Supply Chain Management or equivalent field.
  • At least 3 years working experience in managing a busy procurement section
  • Knowledge of donor requirements and/or international procurement best practices
  • Ability to handle multiple tasks simultaneously with prioritization
  • Attention to details and understanding of suppliers payment cycles/procedures

How to Apply
Instructions – please apply with your cover letter, resume, and USAID 1420 biodata form (available at this link – https://www.usaid.gov/forms/aid-1420-17) to kenyajobs@intrahealth.org by Jan 13.

This position is based in Kakamega and is not eligible for relocation assistance.

Get a free review of your CV send it to careragency@gmail.com with REVIEW in caps as the subject line. We can also assist you with this job application. Request assistance with your review.

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