Reporting to the Procurement Manager, the Procurement Assistant will provide operational support to the procurement section. S/he will work closely with the programs and Finance teams in the Country office.
Procurement Assistant Job Responsibilities
- Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis
- Receive participant listing from program teams and ensure they are reconciled and complete before attaching to invoices for payment
- Working closely with Finance, Senior Procurement Officer and Procurement Officer, seek out clarifications with suppliers on invoices
- Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices
- Post all issued LPOs into quick books on a daily basis
- Receive goods from suppliers and verifying against the LPO in consultation with the users
- Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
- Maintain an up to date and easily accessible filing system for all procurement documents
- Perform any other assigned duties.
Qualifications for the Procurement Assistant Job
- Diploma in Accounting, Business Management or Supply Chain Management or equivalent field.
- At least 3 years working experience in managing a busy procurement section
- Knowledge of donor requirements and/or international procurement best practices
- Ability to handle multiple tasks simultaneously with prioritization
- Attention to details and understanding of suppliers payment cycles/procedures
How to Apply
Instructions – please apply with your cover letter, resume, and USAID 1420 biodata form (available at this link – https://www.usaid.gov/forms/aid-1420-17) to firstname.lastname@example.org by Jan 13.
This position is based in Kakamega and is not eligible for relocation assistance.
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