VACANCY ANNOUNCEMENT INTERGOVERNMENTAL AUTHORITY ON DEVELOPMENT (IGAD)
TERMS OF REFERENCE/JOB DESCRIPTION
Project Programme Assistant – Free Movement of Persons and Transhumance in the IGAD region Project
1. Background Review
The IGAD region covers eight countries: Djibouti, Eritrea, Ethiopia, Kenya, Somalia, Sudan, Uganda and South Sudan (Eritrea suspended its membership in 2007). Together, these countries form a diverse region, comprising areas of economic growth and investment, on the one hand, and areas prone to violent conflict, political instability and humanitarian crises, on the other.
The region experiences large-scale migration movements both within and outside its borders. For many people in the IGAD region, migration is seen as a coping strategy for ecological and economic downturns. These population movements are occasioned by push and pull factors in the region including pastoral mobility (which is not generally considered to be irregular), cross-border conflicts, political instability, civil war, natural disasters and food insecurity. The enormous number of internally displaced people and refugees hosted in the IGAD region, compounded with the smuggling of migrants and trafficking in persons, has profound negative consequences especially with regards to infringements of human rights.
The countries of the region are often members of more than one regional economic organisation, and also as a consequence of overlapping agreements, some borders are open, some are more difficult to cross, and globally the region lacks a coherent system for facilitating the movement of people and livestock.
The Agreement establishing IGAD calls member states to facilitate movement within the IGAD region. The summit of the IGAD heads of state and government in 2013 adopted the Minimum Integration Plan as IGAD’s road map for regional integration. To realise this, the region must adopt a mechanism that facilitates movement of people. In 2014, an assessment was conducted on the viability of a free movement regime and findings validated by member states. Thereafter, two consultative meetings have been held with representatives from higher education, trade, immigration, pastoralism and labour from member states. Negotiations on the possible provisions of the protocol as well as the requirements for its implementation need to be conducted with member states.
The complex nature of regional migration demands a multi-dimensional intervention that acknowledges the nexus between migration and security, addresses irregular migration through improved border management, facilitates regular migration, promotes intra-regional mobility and provides for economic interventions that improve the livelihoods and opportunities for young people, who represent the majority of migrants from the IGAD region.
IGAD addresses migration through its Regional Migration Policy Framework (RMPF). The RMPF provides strategic recommendations on various aspects of migration management while building the capacity of
IGAD member states to develop national migration policies that address specific migration related challenges in a more comprehensive and holistic manner. The RMPF is being operationalised through a Migration Action Plan (MAP) 2015-2020 whose strategic priorities include the facilitation of labour mobility, the facilitation of mobility for pastoralists, and the establishment of a free movement regime in the region interventions that are in line with the objectives of this action.
An IGAD Regional Consultative Process (RCP) on migration has also been established to promote migration dialogue and cooperation among IGAD member states, as well as with relevant transit and destination countries beyond the IGAD region, international organisations and other stakeholders to exchange information on migration issues of common interest. The Regional Migration Coordination Committee (RMCC) constituted by heads of immigration and labour of IGAD member states is responsible for ensuring that recommendations made in the RCP are followed up by member states.
IGAD member states have different government institutions and agencies that are responsible for the various aspects of migration management. These include amongst others, the ministries of foreign affairs, interior/home affairs, trade and customs, and labour. In the absence of coordination, each ministry pursues its own policy, which might bring about inconsistent laws and regulations, resulting in policy incoherence. To address this challenge, National Coordination Mechanisms are currently being established or strengthened where they exist in each IGAD member state to enhance coordination of the different migration actors and stakeholders at national level, as recommended in the Migration Action Plan 2015- 2020 strategic priority 2. So far, National Coordination Mechanisms (NCMs) have been established in five of the seven IGAD member states (Sudan and Djibouti expect to have mechanisms by the end of 2016.).
The project’s main objective is the finalisation of the Protocols on the Free Movement of Persons and on Transhumance. Draft versions have been developed by IGAD, informally presented to its member states, but still not negotiated. Broader negotiations with the different stakeholders whose mandates are linked to free movement are required to build consensus on the various components towards its finalisation.
The Programme Assistant will be responsible for the overall coordination of the Project’s Administration aspects and take a lead on maintaining the IGAD website as a reference tool during the protocol negotiations. They will create the administrative linkages between the protocol on free movement and transhumance being championed by ICPALD. These Terms of Reference outline the objectives, expected outputs and the list of tasks as well as the reporting, and qualification requirements for the assignment.
2. Objectives
The objective of this assignment is to provide support in various administrative aspects of the project.
3. Duties and Responsibilities
The Duties and Responsibilities of the Programme Assistant include:
a) Provide coordination and organizational support to the Project Manager and the team working on the project
b) Make pertinent logistical arrangements for the prompt and effective implementation of programme activities.
c) Manage the logistics of and coordinate content development for meetings, conferences, trainings, and other project-related events.
d) Communicate with European Union and stakeholders for project activities, to optimize access and to ensure timely organization and facilitation of activities relating to project implementation
e) Assist with design, development and dissemination of project products (such as community media, News items etc) and reports
f) Assist in project/ event planning and implementation with preparation of budgets for different activities according to the needs.
g) Assist in coordination and monitoring of project activities and budgets.
h) Initiate purchase and procurements of materials, goods and equipment according to the projects’ needs and the corresponding administrative and/or forwarding procedures.
i) Prepare supporting documents for payment of costs for executed activities during project implementation.
j) Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records.
k) Conducts other activities deemed as necessary within the framework of the Project and migration programme
4. Responsibility
Under the overall guidance of the PM health and social development and the Senior Programme Coordinator, the Programme Assistant will work under the direct supervision of the Project Manager for the EUTF protocol project.
Minimum Qualification
a) Bachelor degree from a recognized Institution,
b) At least two years of work experience in similar position. c) Excellent communication skills.
d) Ability to set Priorities.
e) Able to work with little supervision, focused and well organized f) Proven experience with MS Office Applications.
5. Language Skill
Proficiency in English Language is required, and French language skill is an asset
6. Duration
The duration of this appointment will be for 1 year with possibility of renewal
7. Remuneration
As per IGAD Project salary scale and policy which is attractive based on applicant’s qualification and experience.
8. Work Station – Nairobi, Kenya
How to apply
Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above need apply. Submitted applications should be accompanied by the candidate’s detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees and give the candidate’s contact details (E-mail address and telephone numbers).
The applications should be addressed to:
The Director, Administration & Finance, IGAD, P. O. Box 2653, Djibouti, Republic of Djibouti; and sent by
E-mail to the following E-mail address: hr@igad.int
Deadline for submission of applications
Applications must be received at the IGAD Secretariat by c.o.b. 9th March 2017.
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