NCCK – Accounts Assistant



1.    Prudent  Management of project funds
a)    Prepare weekly cash flow forecasts against project needs and budget
b)    Prepare cash request on the basis of planned activities, expenditure and commitments as per budget lines
c)    Conduct monthly cash count and prepare cash certificates
d)    Verify authenticity of various payments, ensuring proper authorization, support documentation and accounting to appropriate budget lines.
e)    Disburse fully authorized floats for planned activities and follow-up accountability of the same within 48 hours of completing such activities
f)    Ensure spending within the budget lines  by the  project implementers
g)    Ensure that payments to CHW’s, Data Collectors and Peer Leaders are fully supported.
h)    Verify, together with the health coordinator, medical bills from the referral hospitals to ensure accuracy before payment.
i)    Liaise with the various hospitals that URAP works with to ensure that all invoices are submitted to NCCK by the 5th of every month.
j)    Ensure that the said invoices once received by the 5th of the month are paid before the 30th of that month.
k)    Make visits to the hospitals as required in cases of discrepancies in payment records.

2.    Maintain Records and books of accounts related to Urban Refugee Assistance Programmes.
a)    Maintain an updated Asset list for Eastleigh and Huruma office

3.    Asset Management
a)    Ensure that all Urap assets are well secured and coded
b)    Maintain an up to date asset listing stating the location/user
c)    Ensure proper handing over and safe custody of the assets upon staff transition

4.    Financial Reporting
a)    Prepare budget vs. actual monthly income and expenditure report to head office as part of the monthly management Accounts for the Programme.
b)    Participate in budget preparation for the Programme.
c)    Facilitate smooth external audit and verification of the projects documents

5.    Liaison Role
a)    Liaise with Health Coordinator on all Project expenditure and cash flows
b)    Liaise with UNHCR, NCCK URAP Huruma office and Head Office management on all financial matters of the project.
c)    Liaise with the Head Office URAP accountant and Senior Programmes Account on all financial matters.
d)    Attend seminars and meetings related to project work as may be requested.

6.    Leadership Roles  
a)    Provide leadership in financial management and stewardship.
b)    Carry out occasional visits to project implementation sites as it may be necessary to confirm the activities and stock take.
c)    Perform any other duties that may be assigned from time to time by the supervisor.



•    Level of Education/Academic Qualification
At least Form IV – KCSE or equivalent.

•    Specialised Training/Professional Qualifications
Part qualification professional accounting qualifications – At least CPA II.

•    Other Competencies/Abilities/Skills Required
•    Strong management and leadership skills
•    Good interpersonal skills
•    Experience in computerized accounting system.
•    Must be flexible and versatile.
•    Work under minimum supervision

Relevant Job Experience

At least 2 years experience in a similar position

Qualified and interested candidates should download the NCCK Job Application Form(Click Here to Download), fill it out and send it via email to recruitment@ncck.org before 12.00 Noon on 1st April 2017.  Only shortlisted candidates will be contacted

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Human Capital Resources and Solutions.

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