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KEMRI, Nairobi – Administrative Assistant

Job purpose:
To provide personal assistance to the Principal Investigator by overseeing and coordinating administrative and office activities in the East Africa Office.

Responsibilities:
 Oversee and administer the day-to-day activities of the office; act as liaison between the Principal Investigator’s office and Internal and external parties.
 Maintaining, managing and updating the Principal Investigator’s diary.
 Manage all communications in and out of the Principal Investigator’s office, prioritize and follow-up on all issues appropriately.
 Providing efficient, timely and professional administrative and secretarial support to the Principal Investigator including drafting letters, handling walk-ins and phone interactions,
maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence.
 Preparing reports and presentations in consultation with the Principal Investigator.
 Organizing and facilitating meetings, conferences, and other special events; coordinatingand attending committee meetings on behalf of the Principal Investigator.
 Arranging mission travel schedules and prompt reservations for the Principal Investigator
 Reviewing outgoing material for completeness, dates, and signatures.
 Providing editorial support to authors and other stake holders such as printers for journal publications.
 Manages inventory supplies for the East Africa Office.
 Collating and submit expense claims for the Principal Investigator to the Head of finance department.
 Maintaining correspondence with national and international research collaborators as directed by the Principal Investigator and arranging travel and reservations for visiting international collaborators.
 Performing any other duties assigned by the Principal Investigator.

Education and Experience:
 Bachelor’s Degree in Business Administration, Public Relations, Accounting or any related field
 At least two (2) years of experience.

Interested and qualified candidates should submit their application together with their detailed CV to the recruitment officer through e-mail: phrdrecruit@pipsthika.org not later than 20th April 2017.


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