1698 – Executive Assistant & External Affairs Coordinator-Mat cover


Posted: 05/04/2017 16:17
Start Date: Not Available
Salary: 3358992 KES (negociable)
Location: Nairobi
Level: Advocacy
Deadline: 26/04/2017 23:59
Hours: Full time
Benefits: For Nairobi Employees: 22 days holiday (+ public holidays), Contributory Stakeholder pension scheme (10% employer contribution based on 5% employee contribution), Life Assurance cover, Medical insurance, Travel and Personal Accident policy – whilst working on Oxfam International Business
Job Type: Fixed Term

Closing date: 26th April @ 23:59 GMT+1

Interviews: TBC

Job Type:  Fixed term until 31st July 2018  (Maternity Cover)

Location:  Nairobi

Grade: C2

Salary: 3358992 KES gross per annum (negotiable)

Candidates must possess and be able to retain the right to work in Kenya prior to application. Oxfam International is not able to provide a Kenyan work permit for this position.

Oxfam International is an equal opportunities employer, committed to diversity within the workplace.

One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty.

Around the world, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them. In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.

Oxfam is an international confederation of 20 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty. The Oxfam International Secretariat is currently headquartered in Oxford, with advocacy and campaigns offices in Washington DC, New York, Brussels, Geneva, and a liaison office with the Africa Union in Addis Ababa.

This post will be part of the OI Secretariat Advocacy & Campaign team and based in the OI Secretariat Office in Nairobi, Kenya.

Oxfam International is looking for an Executive Assistant and External Affairs Coordinator to be responsible for the coordination of the high-level external representation strategy of the OI Secretariat. The role holder will lead on developing a confederation-wide spokesperson-strategy and will support Southern EDs and senior staff in building capacity for high level external engagement. The Executive Assistant and External Affairs Coordinator will support the governance of Advocacy and Campaigns within the confederation, as well as providing project management / research support on specific Advocacy and Campaigns projects.

The successful applicant will have strong managements and analytical skills and experience in implementing organizational strategy in own area of expertise as well as developing and managing budget.

Fluency in English required and competence in French and/or Spanish is desirable.

Job Purpose

To coordinate the high-level external representation strategy of the OI Secretariat ; to lead on developing a confederation-wide spokesperson-strategy and support Southern EDs and senior staff in building capacity for high level external engagement; to support the governance of Advocacy and Campaigns within the confederation. as well as project management / research support on specific Advocacy and Campaigns projects.

Job Dimensions

  • High skill level across a range of administrative areas and all core EA skills.
  • Professional specialist required to implement Strategy in a distinct area in order to achieve specific goals or deliver a high level specialist advisory service
  • Management may involve an Oxfam wide project, analyzing solutions to recommendation level and serve as first line decision maker on OIED’s external activities
  • Communicates with senior people both within Oxfam and   with key external targets, incl. UN offices, International Financial Institutions, Regional Organizations
  • Works with reasonable autonomy within established standards but may be required to review and make improvement
  • Problem solving within agreed parameters requiring considerable information which may be complex
  • Provides front line/operational advice to managers and specialists, influences decisions that can affect OI, Oxfam Confederation and Donors

Key Responsibilities and Accountabilities

Manages the coordination of the high-level external representation strategy of the OIS (50%)

  • Defining, implementing and managing  a rolling high level representation action plan and calendar together with Director of Advocacy and Campaigns, the Public Engagement Director,  the OI Executive Director.
  • Liaising with the EA of the OI Executive Director to ensure adequate scheduling and prioritization of high-level representation opportunities for the OIED.
  • Liaising with OIS target managers and policy leads of global campaigns to ensure adequate briefing and follow up of high level meetings.
  • Liaising with global ambassador coordinator to ensure coherence with global ambassador strategy.
  • Following on other high-level representation issues as required (with affiliate EDs)
  • Support OI ED in managing key external relationship with influential government officials, senior UN representatives and donors
  • Project management of external engagement events

Lead on developing spokesperson strategy across the confederation and support southern EDs / senior staff in building capacity for high level external engagement (20%)

  • Support the EBIC Chair and A&C director to keep the ED’s High Level External engagement grid current.
  • In consultation with EDs, Target mangers, to develop a spokesperson strategy across the confederation.
  • Working with PE and Global External Affairs team to develop capacity building package on external engagement for senior southern staff and EDs

Support to governance of Advocacy and Campaigns within the confederation (20%)

  • Support the director in the management of Advocacy and Campaigns key governance groups, including Executive Board Influencing Committee and Influencing Platform by:
    • Scheduling regular teleconferences, agenda setting and note taking
    • Organizing face2face meetings where needed
    • Facilitating delivery of agreed plans and assisting with planning processes
    • Drafting inputs, preparing presentations and project-managing discrete tasks where appropriate

 Project management / research support (10%)

Technical Skills, Experience & Knowledge


  • Experience of implementing organizational strategy in own area of expertise
  • Good project management skills
  • Strong stakeholder analysis and management skills  and strong analytical skills
  • Experience of developing and managing budgets


  • Awareness of all OI campaign areas and processes
  • Knowledge of protocol in international relations
  • Strong communication skills and diplomacy
  • Good understanding of global development issues and multilateral institutions and processes
  • Capacity to do horizon scanning and trend-spotting
  • Computer literate; highly proficient in the use of word processing software (ideally MS Word), Power Point as well as e-mail software and the internet.

Key Behavioral Competencies
(based on Oxfam’s Leadership Model)

Competencies Description
Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

Please note that applications that do not have a covering letter and Résumé/CV will not be considered (you will need to combine your Résumé/CV into one document before attaching it to your application) Thank you in advance for your interest in this position.


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Human Capital Resources and Solutions.

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