KEMRI – Administrative Assistant

A KEMRI –CCR Clinical Trials Research Project based in Thika is currently conducting clinical trials and is looking for motivated individuals to fill in the following positions:

Administrative Assistant Position -To be based in Nairobi

Job purpose:

To provide personal assistance to the Principal Investigator by overseeing and coordinating administrative and office activities in the East Africa Office.


• Oversee and administer the day-to-day activities of the office; act as liaison between the Principal Investigator’s office and Internal and external parties.

• Maintaining, managing and updating the Principal Investigator’s diary.
• Manage all communications in and out of the Principal Investigator’s office, prioritize and follow-up on all issues appropriately.

• Providing efficient, timely and professional administrative and secretarial support to the Principal Investigator including drafting letters, handling walk-ins and phone interactions,
maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence.
• Preparing reports and presentations in consultation with the Principal Investigator.
• Organizing and facilitating meetings, conferences, and other special events; coordinating and attending committee meetings on behalf of the Principal Investigator.
• Arranging mission travel schedules and prompt reservations for the Principal Investigator
• Reviewing outgoing material for completeness, dates, and signatures.
• Providing editorial support to authors and other stake holders such as printers for journal publications.
• Manages inventory supplies for the East Africa Office.
• Collating and submit expense claims for the Principal Investigator to the Head of finance department.
• Maintaining correspondence with national and international research collaborators as directed by the Principal Investigator and arranging travel and reservations for visiting international collaborators.
• Performing any other duties assigned by the Principal Investigator.

Education and Experience:

• Bachelor’s Degree in Business Administration, Public Relations, Accounting or any related field
• At least two (2) years of experience.

Competencies and skills:

• Excellent computer skills
• Excellent administrative skills
• Excellent report writing skills
• strong personal communication
• Mature and self-motivated
• High Integrity and confidentiality
• Experience of accounting and/or bookkeeping
• Excellent communications skills
• Good planning and organizing skills
• Ability to work independently
Project Accountant -To be based in Thika

Job purpose:

The selected candidate will be in charge of project accounting duties at clinical trials site in Thika.


• Prepare and submit timely and accurate monthly reports on usage of project funds to multiple donors and sponsors for various studies.
• Provide support for procurement process in a manner that’s transparent, fair and in accordance with policy.

• Provide logistic and operations support to the study activities.
• Effectively manage all service providers and suppliers
• Ensure all project equipment are well maintained and operating optimally and maintain fixed assets register.
• Ensure that project cash flows (income and expenditures) are managed in a timely and accurate manner.
• Monitor budgets utilization and communicate variances on a regular basis to the management and sponsors.
• Engage with different host institutions on timely submission of accounting reports.
• Provide administrative, operations and logistics duties for the project as directed by the supervisor.
Education and Experience:

• Should have a degree in business related course
• Be a Certified Public Accountant
• Work experience in a research or related projects for at least 2 years.
• Advanced excel knowledge and experience are required
• Exposure to QuickBooks accounting package will be an added advantage

Interested and qualified candidates should submit their application together with their detailed CV to the recruitment officer through e-mail: phrdrecruit@pipsthika.org not later than 20th April 2017.


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Human Capital Resources and Solutions.

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