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FHI 360 – Administrative Assistant

Job ID 18276
Kenya-Nakuru

About FHI 360:

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administrative Assistant
Description:

Performs and provides, programmatic support duties for the project. Provide support to the technical team in preparing reports, organizing and maintaining hard copy and electronic filing, establishing and maintaining a database of key stake holders, maintaining records of meetings, scheduling meetings and supervises Office Assistants and Drivers. Coordinates and maintains records management. Serves as a primary resource for assistance in the Project.
Job Summary / Responsibilities:

Performs and provides, programmatic support to the project including development of annual and quarterly plans and preparing quarterly reports as well as assisting in development of budgets.
Provides administrative support to the project including copying, and large- scale mailings.
Assists Technical staff with requests from sub county offices and other staff members.
Coordinates technical visits, travel authorizations, expense reports, to support implementation of the Afya Uzazi project.
Schedules meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
Prepares documents, reports and briefing materials for consultants, staff and clients.
Ensures documentation and reports are tracked regularly.
Sets up and maintain the project’s electronic records and files, prepares, presentations and graphics, for the project staff.
Communicates with both internal and external personnel as required.
Performs other job-related duties as assigned by the Chief of Party.

Qualifications:

MENTAL AND PHYSICAL REQUIREMENT: KNOWLEDGE, SKILLS AND ABILITIES:

Typically requires 3 -5 years of programs and program management support experience.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
Good planning and organizational skills.
Excellent computers skills in MS Office Suite.
Prior experience in a non- governmental organization (NGO) preferred.
Experience in program management procedures.

MINIMUM REREUITMENT STANDARDS:

Bachelors’ degree in Knowledge/Information Sciences, Communications, Education, Business Administration, Project Management, Health, Behavioral, Life/Social Sciences, International Development or related field with 1-3 years’ experience.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and an outstanding benefit package. Please click here to visit FHI 360’s Career Center for a list of all open positions.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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