YWCA – Purchase Assistant

Young Women Christian Association is a National Organization founded in 1912 whose purpose is to develop the leadership and collective power of women and girls to achieve social and economic empowerment, human rights, health, security, dignity, freedom, justice and peace for all humanity.

The Association invites application for the position of Purchase Assistant for the Head Office. The successful candidate will be based in Nairobi and will report to the Human Resource Manager.

In charge of completing various duties related to the inward movement of goods, supplies and raw materials into the organization


Preparing or editing purchase orders from various departments.
Raising of LPOs (Local Purchase Orders)
Checking if there is enough stock in the inventory to meet requirements.
Placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear.
Maintaining a filing system in the purchase department and updating appropriate records when required.
Look for ways to reduce costs to the organization, such as evaluating costs of purchasing from various suppliers to arrive at the best deal.
Inspecting deliveries to verify if they are in order and as per agreed terms.
Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods.
Ensuring that the organization obtains the best value for expenditure on goods and services.
Ensuring that suppliers are paid in a timely manner by submitting invoices on time and follow up
Purchase of supplies, services and equipment required by the organization on a daily basis in coordination with the various departments
Develop, compile, reconcile, and update information in supplier and stock databases to provide effective processing, information management and reporting. (monthly reporting)
Maintain re-order levels at all times in the stores and carrying out administration duties in the stores which include record keeping in the relevant books and filling of departmental store requisitions
Coordinate monthly stock take


Diploma in Supply Chain Management/Procurement
Diploma in Store Management
Computer Literate
Good oral, written and presentation skills
Good Negotiation Skills
High integrity
Ability to work in a team
Self Motivated/Honest/Reliable
Must be a Christian

How To Apply

Candidates that are interested and meet the above qualifications are invited to send their applications to hr@ywcakenya.org by Close of Business 28th April 2017

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Human Capital Resources and Solutions.

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