International Business & Technical Consultants, Inc. (IBTCI) – Finance and Administrative Assistant.

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  • International Employment Opportunities
  • Nairobi, Kenya
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects.  IBTCI serves government agencies, private sector companies and several donor agencies.  IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.
Job Title:                                       Finance and Administrative Assistant
Department/Location:                Nairobi, Kenya
Reports To:                                   Finance and Administration Manager
Type:                                              Regular Full-Time
Classification:                              Non-exempt
Overview:  IBTCI is seeking a Finance and Administrative Assistant to support the Finance and Administration Department of the Somalia Program Support Services (SPSS) Project.  Kenyan nationals are encouraged to apply.
Essential Duties/Tasks and Responsibilities:  
  • In partnership with the Finance and Administration Manager, prepare field office financial reports and payments, manage petty cash, reconcile balance sheets and prepare payroll as well as statutory remittances and deductions.
  • Collaborate with the project implementation team in preparing, implementing, and monitoring budgets and project-related costs, as well as ensuring compliance with IBTCI and USAID regulations.
  • Provide office upkeep by purchasing and maintaining office supplies, ensuring equipment and IT/network maintenance, serving as the first-line of IT support, and monitoring office leases.
  • Coordinate both SPSS and USAID-related events by booking venues, preparing materials, and arranging refreshments.
  • Provide records management by maintaining the SPSS master calendar, HR records, staff files, leave registers, meeting minutes, and inventory lists.
  • Prepare travel and logistical arrangements, in particular visa and flight booking, accommodations, airport transfers and local transportation for expatriate SPSS staff and consultants.
  • Oversee office cleaning and ensure the maintenance of cleanliness in all SPSS offices.
  • Other duties as assigned.
Required Knowledge, Skills and Abilities:
  • Experience in international donor development program management preferred.
  • Familiarity with USAID regulatory systems.
  • Strict attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability and willingness to work independently and as part of a team.
Minimum Requirements:
  • At least 2 years of experience working in finance and administration.
  • Proven ability to provide administrative support to teams.
  • Experience with QuickBooks Accounting System is required.
  • Oral and written fluency in English required.
Education:  Bachelor’s degree in business administration or related field required.
Working Environment:  Work is typically performed in an office environment.

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  This position does not have supervisory responsibilities.
Travel:  International travel may be required.
Work Authorization:  Candidate must be authorized to work in Kenya.
No phone calls please.  All candidates will be acknowledged, but only final candidates for particular activities will be contacted.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.

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