Concern Worlwide – HR Assistant (Nairobi)

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Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries

Applications are invited from suitably qualified Kenyan nationals for the following position:

Job Title: HR Assistant

Job Location: Nairobi

Reports to: HR Manager

Direct Reports: None

Contract Details:Fixed Term One (1) Year Contract Subject to Availability of Funds and Performance

Starting Salary of the Pay Grade – Kes 40,215

Group Pension after Confirmation of Appointment

Group Medical Cover (Principal + 2 Dependants)

Group Life Cover

Group Personal Accident Cover

Job Summary:The incumbent will be responsible for the provision of day-to-day HR services thus enabling and contributing to effective and efficient people management in Concern.

Main Duties & Responsibilities:

Recruitment/Induction/Orientation/On-Boarding:· Preparing long

listing matrix for submission to hiring manager· Scheduling of interviews including contacting candidates, booking venues etc.· Identifying and notifying the interview panel of time and date of interview· Coordinating collation of practical tests and interview questions from hiring manager· Ensuring interview tests & questions are received by HR & reviewed for suitability for the role & grade· Preparing and issuing paperwork to the interview panel in advance of the interview· Setting up the interview room· Assisting in conducting interviews for support positions· Collating interview reports· Providing interview feedback to unsuccessful candidates· Reference checking for new recruits· Organizing pre/post-employment medical check-ups for staff· Liaison with ICT for creation of new ICT users and disablement of leavers· Organising & scheduling induction/orientation for new staff with other departments· Induction/orientation of new staff as appropriate· Assisting new staff in appropriately completing induction forms· Registering new staff with statutory bodies· Creating and maintaining hard and soft files for new staff

HR Administrative Roles:· Keeping the staff database up to date· Timely submission of complete & correct medical, life, WIBA and AMREF cover memberships forms (where applicable) for new staff· Timely termination of medical, life, WIBA and AMREF covers of staff on exit· Issuing and retrieving IDs and smart cards to staff· Maintaining files for staff medical, life, WIBA and AMREF covers· Maintaining leave/TOIL records· Archiving staff records six (6) months after end of employment· Archiving unsuccessful interview candidate records after one (1) year· Preparing and dispatching certificates of service for leavers· Tracking and updating on supplies requests and other HR related requests· Facilitating timely approval, receipt and payments for HR services· Dispatching and ensuring receipt of all staff documents while maintaining relevant records

Others:· Reporting grievances and complaints to Line Manager for further action· Scheduling HR related activities and initiatives e.g. staff meetings/briefs, learning forums e.g. brown bags, staff support visits etc.Responding to Emergencies:· Participating and contributing, as necessary, towards Concern’s Emergency response as and when necessary· Complying with Concern’s health, safety and security guidelines during emergencies

Concern Code of Conduct and Associated Policies· To adhere to the standards of conduct outlined in Concern’s Code of Conduct and its Associated Policies· To support and promote the standards outlined in the Concern’s Code of Conduct and its Associated Policies to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment· To contribute to the establishment of preventive measures to reduce the potential for exploitation and abuse in Concern programme

Job Specification:· A Higher Diploma in Human Resources Management, Administration, Business Management or relevant field. A Degree will be an added advantage· At least one (1) year working experience. Previous experience in an international NGO is an added advantage.· Excellent coordination, interpersonal and communication, skills· Attention to detail, confidentiality, integrity and ability to handle sensitive situations and a team player· Excellent writing and oral skills in English and Kiswahili· Proficiency in the use of computer applications

Disclaimer Clause:This job description is not exhaustive and may be revised by the line manager from time to time.

HOW TO APPLY:Interested candidates, who meet the above requirements, should send a CV and Cover Letter only to with the subject of the email as ‘HR Assistant’. The closing date for applications is Sunday, 21st July 2019.

Each application should include at least three referees who can validate technical expertise. Telephone contacts must be submitted with the application.Only shortlisted candidates will be contacted for interview.Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission. Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document. Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland.Follow Concern online:


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