HM Government – Human Resources Officer A2 (L) (41/19 NR).

Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC).

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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
HR
Job Description (Roles and Responsibilities)

Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC) in ensuring a properly managed local staff medical and WIBA contract, preparation of staff pay and benefits, maintenance of accurate staff records and preparation of regular reports.


Roles and responsibilities:

Compensation and Benefits

  • Point of contact for the Locally Engaged (LE) and Staff Appointed In Country (SAIC) staff insurance (medical and WIBA) in liaison with the Insurance Brokers on individual member issues
  • Timely enrolment of all local staff on staff insurance (medical and WIBA) and deletion upon exit
  • Administration of pension benefits for LE/SAIC staff in liaison with the pension administrator
  • Perform all HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
  • Provide coordination and secretarial support to the 1HMG committee

Administrative tasks:

  • Track new staff arrivals and departures, changes in LE contractual circumstances and facilitate sign off and communication to the Regional HR Hub in Pretoria
  • Maintenance of updated employee files, commission regular file audit and updating of all LE/SAIC HR records
  • Liaise with HR Hub and Line Managers in tracking contract end dates
  • Prepare and present monthly staff information reports including staff lists, bi-monthly Headcount report for presentation to the Post Operations Board and other various audiences
  • Update and circulate next of kin details every six months
  • Ensure timely processing of all invoices relating to staff insurance and HR related legal and training expenses
  • Act as Prism HR Administrator for locally engaged staff
  • Facilitate exit procedures and off boarding for staff
Essential qualifications, skills and experience
  • Holder of a practicing/membership certificate from IHRM
  • Holder of a Bachelor degree in social sciences, Human Resources Management or equivalent
  • 3-5 years’ experience as an HR generalist
Desirable qualifications, skills and experience
  • Completion of CHRP Part 1 Level 2
  • Extensive experience of developing good working relationships with key stakeholders at all levels
  • Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)
  • Good oral and written communication skills, attention to detail and initiative
Required competencies
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Application deadline
28 August 2019
Grade
A2 (L)
Type of Position
Full-time, Permanent
Working hours per week
36.25
Region
Africa
Country/Territory
Kenya
Location (City)
Nairobi
Type of Post
British High Commission
Number of vacancies
1
Starting monthly salary ()
KES 145,777.03
Start Date
1 November 2019
Other benefits and conditions of employment

Learning and development opportunities:

The British High Commission in Nairobi takes learning and development seriously. The successful candidate will have the opportunity to develop many core and transferable skills through both formal and informal learning and development opportunities. Members of staff are encouraged to make use of the learning and development opportunities that the office has to offer.

Leave:

Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

  • Grade A2 (L) – 25 days and then 30 days after 5 years’ service

In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

Working Patterns:

• Monday to Thursday: 07:15 – 16:00 • Friday: 07:45 – 13:00

Flexible working requests will be looked upon favourably where possible.

Additional information
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application
Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.