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Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC) in ensuring a properly managed local staff medical and WIBA contract, preparation of staff pay and benefits, maintenance of accurate staff records and preparation of regular reports.
Roles and responsibilities:
Compensation and Benefits
- Point of contact for the Locally Engaged (LE) and Staff Appointed In Country (SAIC) staff insurance (medical and WIBA) in liaison with the Insurance Brokers on individual member issues
- Timely enrolment of all local staff on staff insurance (medical and WIBA) and deletion upon exit
- Administration of pension benefits for LE/SAIC staff in liaison with the pension administrator
- Perform all HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
- Provide coordination and secretarial support to the 1HMG committee
- Track new staff arrivals and departures, changes in LE contractual circumstances and facilitate sign off and communication to the Regional HR Hub in Pretoria
- Maintenance of updated employee files, commission regular file audit and updating of all LE/SAIC HR records
- Liaise with HR Hub and Line Managers in tracking contract end dates
- Prepare and present monthly staff information reports including staff lists, bi-monthly Headcount report for presentation to the Post Operations Board and other various audiences
- Update and circulate next of kin details every six months
- Ensure timely processing of all invoices relating to staff insurance and HR related legal and training expenses
- Act as Prism HR Administrator for locally engaged staff
- Facilitate exit procedures and off boarding for staff
- Holder of a practicing/membership certificate from IHRM
- Holder of a Bachelor degree in social sciences, Human Resources Management or equivalent
- 3-5 years’ experience as an HR generalist
- Completion of CHRP Part 1 Level 2
- Extensive experience of developing good working relationships with key stakeholders at all levels
- Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)
- Good oral and written communication skills, attention to detail and initiative
Learning and development opportunities:
The British High Commission in Nairobi takes learning and development seriously. The successful candidate will have the opportunity to develop many core and transferable skills through both formal and informal learning and development opportunities. Members of staff are encouraged to make use of the learning and development opportunities that the office has to offer.
Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
Grade A2 (L) – 25 days and then 30 days after 5 years’ service
In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.
• Monday to Thursday: 07:15 – 16:00 • Friday: 07:45 – 13:00
Flexible working requests will be looked upon favourably where possible.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application