Ministry of Health – Account Assistants.

The main role of the accounting assistants will be to support the Project Accountant by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fact checking, filing, and other duties, as needed.

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MINISTRY OF HEALTH


Transforming Health Systems for Universal Care (THS-UC) Project Employment and Selection of Employment of Individual Consultant


ACCOUNTING ASSISTANT (2 POSITIONS)


The Project Account Assistants will be on Monthly Pay using Government salary scale of Job Group ‘’K’’ (CSG 10) Ksh 37,070 x 1470-38,540 x 1,520-40,060×1,710-41,770×1910-43680×2,000-45,680×2,100-47,780×2,170-49,950 p.m. together with applicable allowances and benefits.


Gross contract sum totalling to Ksh 70,061 payable monthly upon meeting the deliverables outlined in the terms of reference.


Terms of Reference (TOR) for Project Accounting Assistant


The main role of the accounting assistants will be to support the Project Accountant by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fact checking, filing, and other duties, as needed. Understand basic Accounting principles and proficient with computers and software, such as MS Excel. Should be trustworthy, efficient, and organized.


Responsibilities
The roles and responsibilities of the Assistant Project Accountant include, but are not limited to: –

  1. Preparation, Review and filing of payroll and payroll documents including Payslip generation and statutory deductions submissions to the respective bodies (NHIF, NSSF, PAYE, HELB) monthly for all the contracted project staff.
  2. Liaising with Project Accountants in all 47 counties on all the financial matters.
  3. Collecting and consolidating the financial statements from the 47 counties on quarterly basis.
  4. Prepare periodic statements of expenditure (SOE) reports and fund replenishment requests, carefully checking and inspecting all supporting documents.
  5. In collaboration with Project implementing entities, to prepare quarterly and annual financial reports in the standard format(s) included in annex I on Financial Management Procedures.
  6. In consultation PM and Project Accountant, to oversee the establishment and proper maintenance of accounts system in all the counties in accordance with the PFM and financial regulations and procedures of the NT.
  7. Support the PMT in the facilitation of internal and external financial audits at the counties
  8. Other project-related responsibilities as may be assigned by the Project Manager.
    Requirements:
  9. Knowledge of basic bookkeeping procedures
  10. Familiarity with finance regulations
  11. Good math skills and the ability to spot numerical errors
  12. Hands-on experience with MS Excel
  13. Organization skills
  14. Good Communication skills, fluency in required in English and great interpersonal skills
  15. Ability to handle sensitive, confidential information.
  16. Minimum of CPA 2. Bachelor’s degree in a relevant accounting field is an added advantage but not mandatory.
  17. Previous engagement with a World Bank Project is an added advantage
    REPORTING/DELIVERY SCHEDULE
    Reporting will be to the Project Accountant but directly answerable to the Project Manager and delivery schedules will be as below:
    S/NO
    DELIVERABLE
    CONTENTS
    TIMELINE FOR
    SUBMISSION
    1.
    Monthly preparation, Review and filing of payroll and payroll documents for all THS-UC Project contracted staff
    Generated pay slips for all THS-UCP contracted staff showing gross and net after all statutory deduction
    Monthly reports by 5th of the every month
    2.
    Quarterly Consolidated County Financial statements for the 47 counties
    Financial statements to include THS-UCP Disbursements to Counties, County cash flow and balances at the end of every quarter
    Reports to be submitted at the end of every quarter
    3.
    Consolidated Statements of Expenditure (SOE) for the 47 Counties
    The SOE to show all the expenditures incurred using THS-UCP funds by the counties within the stipulated period
    Reports to be submitted at the end of every quarter
    4.
    Consolidated County Quarterly Financial reports
    Financial statements to include THS-UCP Disbursements to Counties, County cash flow and balances at the end of every quarter
    Reports to be submitted at the end of every quarter
    5.
    Consolidated Annual County Financial reports
    Financial statements to include THS-UCP Disbursements to Counties, County cash flow and balances at the end of every Financial year
    Reports to be submitted at the end of every Financial year

  18. DURATION OF THE ASSIGNMENT AND LOCATION

  19. The duration of the assignment will be 24 months from September 2019 to 30th September 2021.

  20. Interested candidates should submit their application to info@thsproject.com, with the subject: ACCOUNTING ASSISTANTS not later than 10th September 2019


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