DRC – Supply Chain Assistant (Dadaab).

Participate in processing procurement requests for goods and services in the DRC Dadaab Field Office.

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About DRC
 
DRC began operating in Kenya in 2005 with assistance to refugees and displacement-affected communities via implementation of protection and livelihoods activities. DRC works in Dadaab and Kakuma refugee camps, as well as in Nairobi to assist urban-based refugees, and in Mandera County implementing a cross-border resilience programme In Dadaab, DRC has since 2011 focused on protection through prevention and response to sexual and gender-based violence (SGBV) as well as self-reliance and livelihoods programming aimed at enhancing the capacity of individuals to earn an income through vocational skills training, enterprise development, scholarship programs, micro-agriculture as well as savings and loan groups. DRC in Dadaab has been a part of the voluntary repatriation of Somali refugees through the issuance of return cash grants.
 
Overall purpose of the role:
 
Participate in processing procurement requests for goods and services in the DRC Dadaab Field Office.
 
Responsibilities:
Procurement
  • Ensure all DRC procurements are completed according to procedures at all times, and within the minimum timeframes.
  • Ensuring tracking and reporting of all procurement activities through the daily updating of the procurement tracking sheet (PSR), and sharing this with managers and programmers in a timely manner.
  • Receive and processing of Procurement Requests.
  • Liaise closely with the Country procurement Team and the Finance Officer on ground, as well as the Supply Chain Officer for local procurements.
  • Participate in the procurement process, including sourcing for quotations, preparing and dispatch of purchase orders, contracts preparation and administration, negotiations and vendor management.
  • Identify potential, credible and competent vendors for DRC to deal with and do town-runs for quick procurements and coordinate DRC procurement functions with vendors and contractors
  • Carry out market survey and maintain accurate material price listing on quarterly basis
  • Assist in supplier identification, prequalification and registration into DRC data base
  • Check completeness of documents before presenting to finance for payment processing
  • Expedite orders with vendors to ensure that they are received on time.
Warehousing
  • Support in managing the incoming and outgoing stock according to DRC warehousing and stock Management standards.
  • Support the appropriate storage and physical condition of stocks according to their specific requirements
  • Assist in ensuring all stock movements are documented using DRC documents (GRNs, Waybills, Stock Releases,)
  • Ensure all the stock discrepancies/damages are properly documented, investigated and reported to the budget holders and the Supply Chain Officer.
Assets
  • Assist in assets/inventory tracking and ensure they are tagged and recorded in accordance with DRC regulations.
  • Assist in ensuring that assets/inventory is updated in the electronic property register on a monthly basis and that all staff/sectors comply with the laid down procedures regarding property management.
  • Ascertain that correct procedures are followed in the disposal of all obsolete and un-repairable property items and conduct an annual inventory of all assets in the field office.
  • Ensure that all DRC assets/property are well utilized, maintained/serviced to minimize wastage/losses
Experience and technical competencies:
  • 2 years of experience in humanitarian Logistics/supply chain Management
  • Good in networking, and in information sharing with other humanitarian stakeholders
  • Accountability to the beneficiaries, the Organization and other stakeholders.
  • Appreciation of technology and its importance in programming
  • Commitment to continuous Learning
  • Able to support all the programmes through well-developed skills and knowledge.
About you: In this position, you are expected to demonstrate DRC’s five core competencies:
  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.
Education:
  • Degree/Diploma in Business Management/Logistics or Procurement.
Key stakeholders:
Internal:
  • Programmes
  • HR department
  • Finance department
External:
  • NGOs
  • Beneficiaries
  • Donors
  • Suppliers
Conditions
  • Contract: Standard contract is 12 months. However, initial contract will run up to December 31st 2019 and will be renewable based on performance and availability of funds. Salary and other conditions are offered in accordance with DRC’s Terms of Employment.
  • Availability: October/November 2019
  • Duty station: The position will be based in Dadaab Refugee Camp
Application and CV:
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.
Please submit your application and CV in English no later than 11 October, 2019
 
Click below to apply
 

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