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AQUACULTURE BUSINESS DEVELOPMENT PROGRAMME (ABDP)
RECRUITMENT OF PROGRAMME COORDINATION UNIT STAFF
The State Department for Fisheries, Aquaculture and the Blue Economy has developed a programme under a collaborative agreement between the Government of Kenya and the International Fund for Agricultural Development (IFAD) aimed at increasing incomes, food security and nutritional status of poor rural households involved in aquaculture ventures known as The Aquaculture Business Development Programme (ABDP).
The ABDP is national in scope and will target counties with high concentrations of aquaculture activity, high production, existing infrastructure (processing, marketing and research), adequate water resources and marketing potential.
The ABDP National Programme Coordination Unit (PCU) is based in Nyeri at IFAD Building along Kamakwa Road.
The PCU is responsible for day to day coordination and implementation of the Programme. The PCU has a Regional Coordination Office (RCO) based in Kisumu which coordinates implementation activities in Counties in the Western Region.
TERMS OF REFERENCE
Programme Assistant (2) – Nyeri and Kisumu (Ref. ABDP/PCU/2019/01)
Reporting to the Finance and Administration Manager.
The program assistant will provide clerical and planning support to the PCU and RCO. The job description of a program assistant requires the ability to multitask, a familiarity with basic office procedures, and strong interpersonal skills.
(a) Carry out administrative duties required to function within ABDP National and Regional office and work alongside other staff;
(b) Support the PCU in administrative duties, such as agenda management, preparing for/organizing meetings, including taking minutes of meetings, capturing action points, travel, correspondence, expenses, etc.;
(c) Assists to maintain and update the Program’s web site on a required basis,
(d) Liaises with Regional Office staff as required, and provides assistance to Regional Office staff,
(e) Work with the national and regional team in its work, under guidance of the Programme Coordinator;
(f) Support the PCU team with ad hoc requests and ongoing projects
(g) General office administration, including receiving and directing clients and correspondence and the management of calls and appointments;
(h) Ensuring proper archiving, custody, filing and retrieval of documents;
(i) Preparing relevant documents and reports for the programme
(j) Day-to-day administration of supplies, utilities, maintenance, transport and other services;
(k) Undertake Office Assistant duties in the Regional Programme Coordination office
(a) Bachelor’s Degree in a relevant field such as Economics, Business, Office Management from a recognized University;
(b) Three (3) years’ experience providing administrative/programme support in a busy working environment;
(c) Knowledge of basic computer application will be an added advantage
Desired Attributes and Experience
The following shall be considered as added advantage:
a) Training in, Project Management, Accounting or Administration;
b) Previous work experience in a donor funded project;
c) Qualification in ICT, Secretarial Studies will be added advantage;
d) Knowledge of programme management with emphasis on work planning;
e) Strong computer and communications skills (oral, written, presentation) is desired
f) Excellent writing, communication and networking skills
g) Good interpersonal skills and appreciation of multi-cultural environment
h) Fluency in written and spoken English is essential.
The shortlisted candidates will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:
o Certificate of Good Conduct from the Director of Criminal Investigations;
o Clearance Certificate from the Higher Education Loans Board;
o Tax Compliance Certificate from the Kenya Revenue Authority;
o Clearance from the Ethics and Anti-Corruption Commission; and
o Report from an Approved Credit Reference Bureau
1. Applications are invited from suitably qualified candidates for the above positions.
2. Each application should be accompanied by a CV and cover letter indicating the Reference Number for the position.
Each application in a sealed envelope should be addressed to;
The Principal Secretary
State Department for Fisheries, Aquaculture and the Blue Economy
Ministry of Agriculture, Livestock and Fisheries
P. O Box 58187-00200
Or Hand deliver your application to our offices, Maji House 3rd Floor Room 343 on or before 1 st November, 2019