INTERGOVERNMENTAL AUTHORITY ON DEVELOPMENT (IGAD)
Job title:Procurement Officer/Specialist
Job Group:Project Staff
Accountable to : Head of Procurement
Division/Department : Finance and Administration
Location of assignment: IGAD HQ, Djibouti
Nationalities eligible to apply: Appropriately qualified applicants from countries in the IGAD Region are eligible to apply.
Expected Start Date
1st December 2019
Duration of the Assignment
The contract is for a period of one year, renewable at the end of each year, based on the availability of funds and the performance of the incumbent to the satisfaction of the project management.
The Intergovernmental Authority on Development (IGAD) is a Regional Economic Community (REC) in the Greater Eastern Africa region and is comprised of eight member states namely; Djibouti, Eritrea, Ethiopia, Kenya, Somalia, South Sudan, Sudan and Uganda. It is recognized by the African Union as one of the eight sub-regional economic communities, which are the building blocks of African Economic Community. Initially, it was established in 1986 as the Intergovernmental Authority on Drought and Development (IGADD) with the objective of combating desertification and mitigating effects of the recurrent drought and advancing development cooperation in the region. In 1996, the newly revitalized IGAD was launched with an expanded mandate of contributing and supplementing Member States’ (MSs) efforts to achieve food security and environmental protection, promotion and maintenance of peace and security and humanitarian affairs, economic cooperation, integration and social development and corporate development services.
In addressing its expanded mandate of comprehensive regional integration and development agenda, IGAD is guided by four strategic pillars:
- Pillar 1: Agriculture, Natural Resources and Environment;
- Pillar 2: Economic Cooperation, Integration and Social Development;
- Pillar 3: Peace and Security;
- Pillar 4: Corporate Development Services
The four strategic pillars define the operations and reflect the major IGAD intervention areas of (i) appropriate development of policies, (ii) development of information and knowledge sharing, (iii) capacity development, (iv) research, science and technology agendas, and (v) partnerships
General description of the tasks and functions of the position
The Procurement officer will work within IGAD and responsible for procurement activities assigned and duties should be performed in accordance to the IGAD Procurement Procedures and Guideline and that of the Developing Partners’ regulations and procedures where needed.
Duties and Responsibilities
- Prepare procurement plans and conduct regular budget check for procurement requisitions, purchase orders and vouchers.
- Organize and coordinate the necessary administrative and legal requirements for specific tendering process which will take place within the Secretariat and Projects, in which he or she is assigned.
- Prepare bid documents with clear specification for mandated items;
- Engage in any other tendering, organizational and logistical requirement that may arise.
- Preparation tender documents, RFP, RFQ and LPOs.
- Ensure compliance of tender documents as required by the guidelines.
- Communicate and follow up with approval of documents.
- Following up the process of tendering after the advertisement will be done.
- Maintain and organize all procurement documentations in their respective files and ensure they are complete and secured for further reference by the Auditors and review missions.
- Prepare and update price index for bid documents and communicate it to Procurement Manager;
- Review to ensure that records are accurate and complete.
- Will perform any related assignment by the Head of Procurement / Procurement Manager.
Qualification and Experience/Minimum requirements
- At least Bachelor Degree or equivalent in Supply management, economics, business administration, administration, procurements and related fields;
- Recognized professional qualification and membership in the field of Purchasing and Supplies management e.g. CIPS
- At least five years’ work experience in executing functions in procurement undertakings or knowledge, preferably in Public donor funded projects and international or regional organizations.
- Experience in public and international (donor agencies) procedures in procurement of service, works and supplies.
- Proven experience in dealing with or managing procurements for donor funded projects. Specific experience with, EU /EDF, World Bank, AfDB and USAID funded projects is an added advantage
- Working in multinational and cultural environment.
- Knowledge of English and French language skill is an advantage.
- Computer literacy.
How to apply
Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above need apply. Submitted applications should be accompanied by the candidate’s detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees and the candidate’s contact details (E-mail address and telephone numbers).
The applications should be addressed to:
The Director, Administration & Finance, IGAD,
P.O. Box 2653, Djibouti,
Republic of Djibouti;
Sent by email:
E-mail to the following e-mail address: firstname.lastname@example.org
bearing the subject line: “Procurement Officer”
Deadline for submission of applications
Must be received at the IGAD Secretariat by c.o.b.15th November 2019.
IGAD is an equal opportunities employer. Female candidates are encouraged to apply.