U.S. Embassy in Kenya – Office Management Assistant.

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Basic Function of the Position:

The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a multitude of RSO administrative items, both classified and unclassified. The incumbent will need to work independently and possess strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most posts, although a Top Secret clearance may be required in certain instances where Post requires it.

Requirements:

EXPERIENCE: Minimum two (2) years of secretarial/office support staff clerical experience only, performing duties such as: filing, scanning, scheduling appointments/meetings, making travel arrangements, ordering office supplies, receiving telephone calls is required.

JOB KNOWLEDGE:  Proficient in the use of standard office equipment (PCs, phones, copying machines, etc.). Knowledge of TAGS and Terms for the general principles of filing, general office procedures and computer-based data management.

Education Requirements:

Completion of high school is required.

Evaluations:

LANGUAGE:  English Level IV (Fluent) Reading/Writing/Speaking is required.

SKILLS AND ABILITIES:  Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; of MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer/Edge/Google.
Must be able to type 40 wpm.
Must be able to find innovative solutions to practical problems.

Full job description and qualification

How to Apply

All candidates must be able to obtain and hold a Top Secret clearance.

Interested candidates for this position must submit their application to the following link for consideration:

https://erajobs.state.gov/dos-era/ken/vacancysearch/searchVacancies.hms

Applicants must submit a Universal Application for Employment (DS-174) which is available on HR/OE Intranet Site.

Required Documents:
Please provide the required documentation listed below with your application:


    • DS-174

    • Copy of Orders/Assignment Notification (or equivalent)

    • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

    • SF-50 (if applicable)

    • Letter(s) of recommendation

    • List of references

    • High School Diploma
Next Steps:

Applicants who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Nairobi.

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