Jesuit Refugee Service (JRS) – Special Needs Education Coordinator.

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Location: Kakuma Kenya

Reports to: Project Director

Contract Type; Fixed term, renewable (with initial probation period of 3 months)

Salary Range: 80,000 –96,000 /month (Gross)

Operational Context/Role

The Special Needs Education Coordinator’s primary responsibility is to support the implementation of JRS special needs education activities for the JRS special needs/scholarship program in Kakuma Camp — Kenya in order to guarantee the quality of inclusive education services provided to forcibly displaced people.

This is a position based in Kakuma Refugee Camp. In close collaboration with the Project Director, the Special Needs Education Coordinator will be actively involved in planning, monitoring, implementation and evaluation of the JRS Special Needs Education Programme as well as acting as a child safe-guarding officer while ensuring the well-being of the children with special needs while at the centres and in the community.

Key Responsibilities

    • Programme Management
      • Overseeing / managing a caseload of special education students and the implementation of JRS’s special needs Programmes in Kakuma refugee camp.
      • Lead and motivate a team of staff under the special needs department
      • Design the special needs Programmes, monitor and evaluate the efficiency and report to donors, parents and other stakeholders
      • Develop training manuals for the department as needed or in consultation with an external consultant specialist. Continually contribute to the reviewing and redesigning of the program-training manual and ensure that program trainers are conversant with the manual.
      • Develop/review terms of reference for all special needs trainings
      • Help incentive staff to conduct assessment and develop case management plans, identify gaps and suggest interventions and will be actively involved in advocacy on behalf of beneficiaries and individuals living within the camp.
      • Monitor community workers in the field, as well as help assess at-home needs of beneficiaries that are unable to come to the centres for care.
      • Prepare relevant materials for training community leaders, parents, and other refugees according to need and carry out training and in-service training for the education centre support staff, parents, community leaders and clients’ caregivers.
      • Actively participate in guiding lead trainers in teaching others special needs education and mainstreaming psychosocial support into the special education/ scholarship program.
      • Participate in identifying children/young adults with mental health disorders/other disabilities, as well as physical/developmental/cognitive disabilities through community outreach and referrals.
      • Creatively design outreach programs and sensitization campaigns to raise awareness on special needs education. Contribute in the development of mobilization and awareness strategy to educate the community on program related information.
      • Ensure that the program assistants develop counselling skills, along with developing their skills in working with special needs populations (including sign language, developmental abilities, based on diagnosis, general capacity building based around clients, etc.)
      • Ensure adequate, ongoing support and rehabilitation of clients through inclusion in the education programs at the centre/community care and transition to the regular schools.
      • Carry out regular assessments of the education centre clients (with guidance from Project Director,) and identify changing needs of each client.
      • Work closely with families by designing and overseeing the implementation of capacity building programs to help them easily integrate the beneficiary in their day to day life-
      • Lead evaluation teams to develop individualized programs/IEPs for the client and monitor/evaluate their implementation.
      • Contribute to the development of the JRS strategy and design and oversee the implementation of innovative and individualized activities for program clients both in the centre and community
      • Participate in any other programme activity as agreed with the Project Director, or Staff Management & Planning
      • The Special Needs Education Coordinator supervises the work of the Educational Assistants, Community Workers and Incentive Staffs
    • Budget Planning and Management
      • Responsible for the overall budget management of the JRS Special Needs Education department funds, e.g. the budget preparation, ensures that proper financial management of the department, proper financial reporting and recording in conjunction with the Project Director.
      • Ensures proper utilization of resources, including prompt accountability of funds and reporting.
      • Understands budgets and keeps abreast with all financial aspects in program management.
    •  Staff Planning and Management
      • Plan for the staff requirement for the program in consultation with the Project Director and in collaboration with members of your team (Educational Assistants, Community Workers, Incentive Staff Supervisors)
      • Actively involved in the recruitment, supervision, reviewing job description and contracts, prepare work plans, leave control, discipline and performance appraisal of the staff in the program
      • Carries out people management and staff motivation with a view to upholding the JRS vision and mission
  • Reporting
    • Keep the Project Director informed on the activities of the project by providing relevant correspondence, reports and meeting minutes as well as making regular updates. Responsible for prompt submission of the department financial and narrative reports to the Project Accountant/Project Director.
    • Prepare and submit monthly, quarterly, mid-year, and annual reports to the Project Director. Write weekly/monthly reports that address each of the centers’ activities, and will contribute to other administrative duties as needed by the Project Director and project directors.
  • Networking
    • Responsible for co-ordination and liaison between IRS and other agencies/local government/local communities/displaced community as regards to JRS’ Education programme in conjunction with the Project Director
    • Represent JRS at the stakeholders meeting as necessary e.g. Education Cluster Meeting.

Qualifications and Experience:


BED (Special Needs Education) with an added advantage of any combination in child development, psychology, leadership or administration

Work experience

  • Minimum of 5 years’ experience implementing the special education programs in a regular education setting
  • Minimum of 3 years’ experience implementing the Special Needs Program with an NGO/INGO
  • Strong inter-personal skills, passion for working with children with disabilities and advocacy skills
  • Experience in the project cycle.
  • Experience working in emergencies will be an added advantage.

Technical Skills

  • Strong analytical, reporting, strategic thinking and planning skills.
  • Strong monitoring and evaluation skills/experience
  • Proactive, Creative and innovative
  • Good knowledge of MS word, Excel/Office


Excellent proficiency in written and verbal English; a professional working knowledge of a language spoken in the country is desirable. Knowledge of French and Arabic an added advantage.

Leadership Behaviours

  • Excellent interpersonal, listening and communication skills.
  • Great leadership skills
  • Ability to positively influence others and successfully reconcile differences.
  • A self-starter with a strong results orientation and with high levels of integrity, credibility and dependability.
  • An energetic team player who can effectively collaborate, and who can stand alone when necessary.
  • Passionate about advocacy for the rights and needs of people with special needs.
  • Ability to work in international settings and with various departments to implement successful approaches to psychosocial matters.
  • Demonstrated ability to work and deliver under pressure and tight deadlines.

Core values

  • Commitment to JRS mission, vision and values, and the ability to convey with enthusiasm JRS’s role in accompanying and serving forcibly displaced people and in advocating for their right to protection and a life in dignity;
  • High integrity, honesty and confidentiality; ability to deal tactfully and discreetly with situations, people and information;
  • Acceptance of diversity and inclusion as a core value.
  • Willingness to work in flexible, sub-optimal, stressful and unstable environment


Contract is for one year, renewable with an initial probationary period of three months. The contract has Health benefits (staff only) and a retirement plan.

The JRS remuneration policy is aligned with the JRS ethos to offer effective and professional services and at the same time express solidarity with the people served. The salary is calculated with the use of a post-adjustment multiplier and takes into account years of relevant experience and degree of responsibility of the role.

How to Apply

Applications should reach the undersigned by 15th February, 2020, with reference as “Special Needs Education Coordinator” and must include full contact details of 3 referees addressed to:

Jesuit Refugee Service (JRS), Nairobi

Email: (copying

Please note that applications will be considered on a rolling basis.

Only shortlisted candidates will be contacted.




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