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The Finance Assistant (Archiving) is responsible for the state and contents of all the files kept in the Archive. S(he) collates all vouchers, month-end schedules, payroll documents, grant reports and bank statements produced in Nairobi and the field, plus any other documents requested by the finance team. S(he) files these in a sensible order, ensuring that the spine of the file bears the correct description. When a document is needed by staff or an external party such as an auditor, the Finance Assistant locates the correct file and pulls out the document, photocopying or scanning it as needed. S(he) moves older files from the finance Office to the Archive, keeping them still in a logical order.
Contract Duration:
- Part II qualified in a recognized professional qualification in Accounting (CPA, ACCA).
- Experience in Archives and Records Management will be an added advantage.
- Experienced in maintaining a complex filing system
- Good level of computer skills in Microsoft Office (Excel, Word), internet and emails
- Strong organizational, interpersonal and communications skills are essential, and a team-oriented work style is a necessity.
- Demonstrated ability to work in a fast-paced multi-cultural setting
Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role.
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