WFP – Monitoring Assistant, SC4, Dadaab (123260).

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Requisition # 123260 – Posted 13/07/2020 – Short Term-SC WFP – Africa, Central & Eastern – Kenya – Dadaab – Working Job Language (1) – PROGRAMME & POLICY

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.Post secondary school training is desirable.
Language: Fluency in both oral and written communication in English and Kiswahili.

ORGANIZATIONAL CONTEXT

The Monitoring Assistant will work under the direct supervision of the Programme Associate and the overall supervision of the National Programme Policy Officer.

JOB PURPOSE

To perform monitoring activities within a specific coverage area of Dadaab and provide reports to support the effective delivery of assistance packages. 

KEY ACCOUNTABILITIES (not all-inclusive)

  • Assist in organising food distributions; support preparation of the food basket, preparation/creation of Food Release Notes (FRNs) in the system, monitor food pre-positioning based on the approved ration scale;
  • Offer capacity building to cooperating partner staff, leaders and other relevant stakeholders. Contribute to the identification of training needs and development of training content;
  • Monitor Bi-weekly/monthly WFP food assistance in the camps in close collaboration with the cooperating partners, ensuring right entitlements are issued to the beneficiaries at the distribution sites;
  • Support programme assessments and evaluations;
  • Collect data on 10% food basket monitoring and ensure standardization of scooping materials prior and during distributions;  
  • In collaboration with the cooperating partners, ensure a gender responsive distribution system taking care of the special needs for women and other vulnerable groups (PWD, elderly, minors, pregnant and lactating women);
  • Under the guidance of the Programme Associate, assist in planning/conducting regular meetings with refugee leaders and cooperating partners on the food assistance related matters; the commodity pipeline, distribution arrangements, food entitlements, sale of food aid and other relevant issues;
  • In collaboration with the Programme Associate and cooperating partners, undertake Beneficiary Conduct Monitoring, Distribution Process Monitoring, Site Monitoring and Market Monitoring as per the monitoring schedule/calendar. Consolidate and share monitoring findings for appropriate;
  • Maintain updated and relevant data/records relating to programme activities at the field office level for reference;
  • Diagnose/troubleshoot food assistance related issues/risks and escalate issues requiring further action by the Programme Associate or Office Management;
  • Contribute to the preparation of relevant programme operational reports (weekly/monthly sitreps), ensure timely submission of partner reports and undertake necessary follow-ups;
  • Support the review of cooperating partner distribution and stock balance reports
  • Keep close track of food stocks handed over to the cooperating partner by conducting physical inventory before, during and after distribution and ensure relevant documentation. Actively participate in scheduled monthly Physical Inventory and share updates;
  • Supervise and offer guidance to Business Support Assistants in management of biometrics verification, helpdesk activities (SIM management, technical assistance/support on Sugar CRM case management) and related reporting; 
  • Perform other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
     

FUNCTIONAL CAPABILITIES

Capability NameDescription of the behaviour expected for the proficiency level
Strategic ManagementDisplays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
Performance ManagementApplies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
Qualitative/Quantitative MethodologyUnderstand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.
Data Analytics and VisualizationCollects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
Programme Monitoring and ReviewGathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience analysing programme output and outcome data.
• General knowledge of Monitoring and Evaluation systems and standards. TERMS AND CONDITIONS

  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
  • The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
  • WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. 
  • All employment is decided on the basis of qualifications and merit.

DEADLINE FOR APPLICATIONS

  • Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
  • The deadline for recieving applications for this position is 27th July 2020.

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Apply Here

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.



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