KPA Pension Scheme – HR And Administration Officer (Mombasa).

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Our client, the KPA Pension Scheme is undergoing a transformation to streamline its operations in order to realise its envisioned growth and efficiency in service delivery to its members. In consideration of the intended growth, the Scheme wishes to recruit a qualified individual to occupy the following position.

HR and Administration Officer – HR/SA/PKF 08

The position is responsible for the implementation of the Human Resource Management Strategy and provides leadership in human resource operations, ensuring compliance with human resource policies, procedures, and relevant labour laws. The position also oversees all administrative functions for the Scheme

Roles and Responsibilities

• Tackle generalist Human Resource matters, including reviewing and developing relevant Policies and Procedures, managing Human Resource processes, practices and procedures;
• Manage and maintain contracts, personnel files and other employee information and up to date personal records for all employees in accordance with legal requirements and Scheme’s policies and procedures;
• Manage staff leave processes, by administrating and processing leave and maintaining an up to date database of leave records;
• Spearhead the recruitment process by developing job descriptions and person specifications, preparing job adverts, checking application forms, and shortlisting for jobs and coordinating induction for new employees;
• Coordinate and administer KPAPS’ training and development programmes by assisting in the identification of staff training needs assessment and recommending relevant courses to develop staff capacity in conjunction with the unit heads and/or other external training bodies as required;
• Deal with grievances and implementation of disciplinary procedures;
• Ensure accurate and timely performance of payroll functions by computing and recording payroll data as scheduled, maintaining payroll records in compliance with legal requirements and company policies and procedures;
• Monitor and control internships and attachments programs;
• Monitor staff hours of work for employees and ensuring that employees maintain work hours;
• Overseeing the general office administration at KPAPS through the following activities:
  • Managing office space, maintaining service contracts, managing office equipment and monitoring administrative costs.
  • Supervising the administrative team including the support staff driver, cleaners and the office assistant/receptionist.
  • Implementing office administrative procedures and policies at KPAPS including policies on communication, office security, travel, office cleanliness and health and safety
  • Establishing & facilitating safety measures at KPAPS including Annual Fire drills, Safety compliance programs, First Aid Activities etc.
  • Organizing and setting up staff functions such as management meeting, long service award ceremonies, team building, birthdays etc.
  • Managing the company vehicles by coordinating vehicle maintenance, motor vehicle insurance activities, maintaining a user log of the vehicles and sourcing for outsourced taxi services
  • Overseeing the renewal of office licenses and relevant business licenses

Knowledge and Skills Required

• At least a Bachelor’s Degree in Human Resource Management or Social Sciences from a recognized university
• A Higher National Diploma in Human Resource Management or Industrial Relations
• Must be a certified Human Resource Practitioner
• Must be a registered member of the Institute of Human Resource Management (IHRM Member)
• Must have at least six (6) years proven work experience in the field of Human Resources and Administration
• Should be computer literate
• Should have sound knowledge of professional standards e.g. integrity, accountability, servant leadership
• Must be fluent in both English and Kiswahili
• Should have thorough knowledge of relevant Labour Laws and the relevant sections of the Constitution
• Must have knowledge of Financial Management for non-finance officers
• Must have good leadership skills
• Should have excellent communication skills
• Should have excellent interpersonal skills
• Must have displayed excellent organizational skills
• Should have strong negotiation skills
• Should have good conflict management skills
• Should have basic counselling skills

Click Here To Apply

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