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Description of the unit / department:
Trócaire is a premium Irish INGO with a number of units/offices based throughout Africa, Asia, the Middle East and Latin America. The Regional Support Office, Nairobi, in which this post is based, supports ongoing programmes in the Sudan and Somalia
Background to the Role:
Trócaire works in partnership with local communities and organisations to respond to crises, overcome poverty and promote justice in developing countries. Trócaire has been in the East Africa Region since 1990 focusing on the issues such as Women’s empowerment, improving livelihoods, as well as supporting humanitarian work.
During the period of Covid 19 and with shortages in personnel to carry out key support functions, the Country Management Team has deemed it necessary to recruit a gifted Intern with all-round skills in programming, writing, basic budget skills, communication and administration. This is a unique opportunity for a young graduate to gain exceptional all-round experience of working in a high quality International NGO.
Finance and Operations Manager or his designee
Safeguarding Programme Participants Policy:
Trócaire is committed to Safeguarding Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Contract Duration: 1 year
Grade and Scale: Intern Scale
Location of Position Nairobi
Scope of the Role:
The Intern will work as part of the Regional Support Office team and will assist in programme support, HR and administration tasks, Institutional Funding support, as well as documenting and communicating Trócaire’s work to a global audience.
Key Duties & Responsibilities
- Analyse and edit reports with support from the Programme Support Officer (PSO) and highlight relevant learning and issues that feed into Trócaire’s ongoing work and Strategic Plan
- Support the Programme Support Officer and other staff in organising and filing key documentation.
- Assist the PSO in the development of project/programme reviews and other programme quality related tasks
HR and Administration
Support an effective leave planning system that ensures good communication and office cover at all times
Manage Flight Bookings
Ensure that all new staff complete the necessary HR forms, personal data, group life, medical, next of kin forms
Support the CD and other line managers in effective staff recruitment and selection processes from prompt initial advertising through to induction and probation.
- Document stories of change highlighting the impact of Trócaire’s work to share with potential donors and the Irish public
- Assist the PSOs to document key learning, successes and challenges for internal reflection
Provide a local media round-up on a regular (monthly) basis
Ensure proper note taking at specified programme meetings.
- Follow up communications with donors for Trócaire’s programmes
- Analyse funding and co-financing gaps in programmes
Assist in the preparation of proposals and reports for donors, under the supervision of the Business Development and Grants Manager
Other duties as may be specified by the Management from time to time and that are consistent with an Intern’s role.
Graduate level education in development studies, international relations, English literature or a relevant subject at Masters Level.
Understanding of project/programme cycle management
Experience of basic financial management systems and budget monitoring and reporting.
Excellent communication and writing skills
Excellent interpersonal skills
Proven organisation and administration skills, including familiarity with standard IT packages and their applications and specifically Excel/Word
Ability to write very clear and articulate English
Ability to work in a fast paced inter-cultural and inter-religious environments
Enthusiasm and willingness to learn
Ability to adapt to a new working environment and use own initiative
Availability to adapt well, work outside normal if necessary and be willing to do a wide variety of office tasks.
Kenyan Citizen or legally entitled to work in Kenya.
Deadline for the position: 05/09/2020
How to apply: go to https://trocaire.workable.com/
For the candidate with the required experience and passion for the role, Trócaire offers a competitive package and benefits