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Job Title: Planning and Corporate Performance Manager
Grade: KS 4
Ministry /Corporation: Kenya Bureau of Standards
Directorate/Division: Finance and Strategy
Department: Planning and Strategy
Section / Unit: Performance management
Location / Work station: KEBS head office – Popo Road, Off Mombasa Road
Reports to: Head of Department – Planning and Strategy
The job holder manages and coordinates organization-wide efforts to ensure that performance management (PM) is developed and managed using a data driven focus that sets priorities for improvements aligned to ongoing organizational strategic objectives.
Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
a) Participates in organizational strategic planning and provides leadership for PM development;
b) Develops of sectional work plan and budget;
c) Manages the risks of the section so that measures are put in place to address the risks
d) Assists HOD – PSD in preparation and implementation of succession plans,
e) Develops and cascades sectional performance targets using balanced scorecard methodology on annual basis,
f) Implements and monitors Quality Management System,
g) Prepares and submits monthly, quarterly and annual sectional reports,
h) Mentor and coach staff,
i) Participate in departmental meetings,
j) Participate in committee meetings as appropriate,
Operational Responsibilities / Tasks
a) Builds, manages, and ensures implementation and effectiveness of the KEBS Performance Management System,
b) Coordinates development and implementation of KEBS Performance contract,
c) Prepares draft KEBS performance contract based on KEBS strategic plan, performance contracting guidelines, sector performance standards and Medium Term Plan II, vision 2030 guidelines for presentation to management and KEBS Board for approval,
d) Establishes KEBS-Wide framework/guidelines for implementation of KEBS performance contracts that harmonize KEBS Strategic Objectives and facilitate unity of purpose/direction.
e) Develops a performance contracting evidence matrix for monitoring the implementation of the PC indicators,
f) Reviews, compiles and submits monthly, quarterly and annual KEBS-GoK performance contract reports to HOD Planning and strategy for presentation to KEBS Directorate, KEBS Board Technical Committee, National Standards Council, Ministry of Industrialization and Inspectorate of State Co-operations,
g) Evaluates annual KEBS performance using online performance contracting platform.
h) Analyses performance data using relevant statistical tools and interprets results for presentation to management.
i) Monitors and evaluates overall implementation of the GOK Performance Contract and submit reports to management on status of the implementation performance contract,
j) Implements KEBS performance management based on balanced scorecard methodology
k) Develops in liaison with Head of planning and strategy department performance management and evaluation tools, for use in monitoring and evaluating performance.
l) Develops corporate balanced scorecard in liaison with HOD-Planning and Strategy, based on KEBS strategic plan and Signed performance contract,
m) Coordinates cascading of corporate scorecard to Departmental/Regional balanced scorecard based on strategic plan and signed performance contract,
n) Submits monthly, quarterly and annual reports on Performance Management,
o) Researches and designs appropriate organization-wide performance training,
p) Training on quality management systems on behalf of KEBS,
q) Auditing ISO Management Systems on behalf of KEBS.
a) Development of budgets, expenses and petty cash.
b) Recommends for approval of expenses for technical work.
Responsibility for Physical Assets
a) Responsible for physical assets assigned by the Institution
b) Provide oversight for all physical assets in the section
- a) Makes strategic, operational and financial decisions for the section
- b) Plans the work of subordinates
- c) Assigns work to subordinates
- d) Monitors subordinates work performance
- e) Appraises/evaluates subordinates’ performance
Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
a) Bachelor’s degree in Social Sciences/Sciences/Management and Information Technology,
Professional Qualifications / Membership to professional bodies
Registered member of Kenya Institute of management or its equivalent
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Management Course lasting not less than four (4) weeks from a recognized institution;
Relevant Management System Auditor/Assessor;
Previous relevant work experience required.
At least eight (8) years relevant work at least three (3) years’ experience in a supervisory capacity .
Need to know:
- Strategic planning, monitoring, evaluation and reporting
- GOK performance contracting
- KEBS business processes
- Six Sigma and Business Process Re-engineering and total quality management
- Excellence Models
- Research methods
- Basic Human resource management and financial management
- Team Player
- Positive Attitude
Application letter, Curriculum Vitae and copies of relevant certificates must be submitted online via KEBS website under careers page: www.kebs.org on or before 21st September, 2020. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification. The applicants must comply with Chapter Six (6) of the Constitution of Kenya.
It is important to note, after successfully uploading and submitting the application, the applicant will receive a system generated email notification that the job application details have been successfully submitted.
Persons with disabilities and female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.
Please ensure you have the following documents at hand for the application process.
1. ID & PIN Copies
2. Cover Letter
3. Curriculum Vitae
4. Academic Certificates
5. Professional Qualifications
6. Professional Bodies’ Membership Certificates
7. Constitutional Documents