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Job Title: Finance and Administration Intern
Organisation: Self Help Africa – Kenya
Location: Nairobi, Kenya
Reports to: Finance Officer
Duration of contract: 3 months
About Self Help Africa:
Self Help Africa (SHA) is an international NGO dedicated to the vision of an economically thriving and resilient rural Africa. We have 50 years of experience working with smallholder farmers, farmer associations, cooperatives and agribusinesses across Africa to help farmers grow and sell more food, improve diets, diversify incomes and make their livelihoods more sustainable and resilient to external shocks. SHA also builds awareness of issues affecting smallholders and represents their interests at policy and institutional levels. SHA is currently implementing a portfolio of 32 projects in Kenya, Uganda, Ethiopia, Eritrea, Burkina Faso, Togo, Malawi and Zambia, funded by a variety of institutional and private donors including USAID, the European Commission, Irish Aid and World Food Programme. In 2019, we supported 380,000 households, reaching 2.2 million people in rural communities across sub-Saharan Africa, and had a turnover of €33.3million.
SHA is a core member of The Gorta Group, alongside three social enterprise subsidiaries – TruTrade, which supports market access for small-holder farmers in the agricultural value-chain; Traidlinks, providing market-linkages to agri-business in East Africa; and Partner Africa, an ethical auditing and consultancy firm that operates across more than 40 countries in sub-Saharan Africa and the Middle East.
Job Purpose: The purpose of this internship is to provide an opportunity for the student to gain new skills through a real work environment, expose the student to business functions which are not available to her/him at the university and build confidence in real work situations, problem solving, team work and working with professionals in the industry.
Key Responsibilities
For Finance:
- Updating of voucher and journal files to ensure all support documents are attached;
- Ensure all payment support documents have been stamped paid;
- Help in follow-up of receipts from vendors and liaise with Admin & Logistics Officer on the missing receipts;
- Help in arranging and re-arranging archived files and ensuring documents are secured properly to avoid loss of trail;
- Scanning of all support documents for Salesforce – procurement process;
- Assist in photocopying any relevant documents;
- Update the cheque dispatch book;
- Scanning of inter-company documents;
- Matching of the requests, CBAs, Orders & Invoices;
- Initiating payment vouchers;
- Maintaining little cab (taxi) file – daily trip invoices;
- Fuel reconciliations;
- Suppliers statements reconciliation;
- Assist in drawing the LPOs.
For Admin:
- Filing;
- Physical Asset and inventory checks;
- Front office management and handling of the switchboard and direct phone calls to the respective team members;
- To help in securing quotations as and when required;
- Provide monthly reports as required;
- Issuance of Inventory to Staff;
- Assist in Asset Disposal.
Key Relationships
Internal
- Head of Finance and Administration
- Project Accountants
- Administration & Logistics Officer
- HR and Administration Manager
Person Specification:
- Must have successfully completed their undergraduate degree in finance, business administration or a related field in the last two years
- Must not have worked in a paid position before.
- This must be the first internship
- CID Certificate of good behaviour or application in progress
- Two references from faculty, professional contacts or community
Download the Job Description
This Job Description only serves as a guide for the position available and SHA reserves the right to make necessary changes.
How to apply:
Please upload a completed Application Form, CV and motivational letter outlining your suitability for the role here.
Please note incomplete applications will not be considered for shortlisting.
Closing date is Wednesday 4th November 2020 at 5pm
Please note that Self Help Africa Kenya advocates for equal opportunity and does not require applicants to pay any fee at whatever stage of the recruitment and selection process. Canvassing will lead to automatic disqualification.
Self Help Africa is committed to the highest possible standards of openness, transparency, and accountability in all its affairs and is completely against fraud, bribery, and corruption. All employees are bound by code of conduct, child protection and conflict of interest policies.
Any candidate offered a job with Self Help Africa will be expected to sign Self Help Africa’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
Police vetting is required.
All applicants are encouraged to read through the following safeguarding policies as you make your applications:
Women applicants are highly encouraged; Self Help Africa is an Equal Opportunities Employer
https://selfhelpafrica.org/ie/finance-and-administration-intern/
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