BirdLife International – Executive Assistant, Nairobi.

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Executive Assistant to Regional Director  & Admin Officer (Africa)

BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of Executive Assistant to Regional Director & Admin Officer. The main responsibilities will be to:

• Ensure effective management of the Regional Director’s schedule and Office, including supporting the governance, communications and management of strategic alliances

• Provide administration support to the BirdLife Secretariat in Africa; and 

• Support the administration components of the Strong High Sea project.

Main roles and activities:

• Manage appointments, emails and travel for Regional Director

• Serve as first responder for the Regional Director, act appropriately on his behalf by responding to requests and monitoring deadlines

• Maintain the Partnership contact data and internal distribution lists 

• Prepare briefing papers, reports, advocacy  materials and presentations, and take minutes at Partnership and Board meetings

• Support the recruitment of new BirdLife Partner

• Ensure effective and efficient management use and maintenance of office facilities and equipment across the BirdLife Africa Offices

• Support in the management and selection of vendors, purchase of equipment, services, and manage. contracts and database of service providers

• Support the effective management of the legal and risk function, ensuring offices and staff are compliant with national laws and BirdLife procedures

• Manage and maintain the current filing and database system, and look for ways to improve current systems

• Support and track implementation of project activities 

• Coordinate timely submission of project narrative and financial report

• Organise project events

Required skills, experience and qualifications:  

• Relevant qualification in Business Administration, Secretarial & Administrative skills, including minute taking

• Diplomacy, good writing skills, good interpersonal communications, monitoring and evaluation 

• Proven track record in a senior secretarial or business support role

• Experience of project planning and coordination

• Proactive and pre-emptive approach

• Organised, with the ability to keep track of a wide variety of tasks

• Ability to work under pressure, with minimum supervision

• Excellent communication skills, ability to communicate clearly and concisely, both verbal and written    

• Tact and diplomacy, and the ability to influence

• Ability to maintain a high level of integrity and discretion in handling confidential information

• People oriented and able to interact with a wide diversity of people

• Flexibility when working with other colleagues

See the full job description.

Application deadline: 30 October 2020 


The position will be based in Nairobi, Kenya.

Salary & benefits:

Commensurate with experience and qualifications and in accordance with BirdLife International, Africa Division terms and conditions. 

• Gross monthly salary: Kshs. 170,000 – 200,000

• Length/duration of this position: 2 years 

• Working hours: Full time 40 hours per week

• Date when the job expected to start: 01 December 2020


Applications, including a covering letter summarising the applicant’s suitability for the position, a detailed CV and names and contact addresses of three referees known to the applicant in a professional capacity, should be sent via email before the deadline to:

Interviews: Only shortlisted candidates will be contacted.





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