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Job Title: Specialist: Grants Management
Department: External Relations and Communications
Reports to: Lead Specialist: Grants Management and Proposal Writing
Location: Nairobi, Kenya
1. JOB PURPOSE
The postholder will be responsible for overall coordination and management of grants and restricted funded projects of the IPPF Africa Regional Office and will ensure adherence to internal and donor standards, policies and regulations. S/he shall design and administer grants in ARO and Member Associations (MAs), developing and refining manuals, building capacity on financial and accounting systems, ensuring alignment with program objectives, and managing procurement systems. The post holder will work closely with the program and strategy and organisational development team to ensure that funded project development is aligned with IPPFARO strategic objectives and plans.
2. KEY TASKS
• Management of all IPPFAR grants programme, ensuring implementation is aligned to objectives and design;
• Coordination of the entire grant making process; including the pipeline, the development and review of proposals, the selection process for grants , review of financial documents and programme reports, and close out of grants;
• Coordination of donor relations and management of compliance of IPPFARO with both IPPF policies and donors requirements;
• Development and roll out of the office grants manual;
• Ensures that Counterpart and donor rules and regulations vis-à-vis grants management are properly followed and adhered to.
• Ensures transparency in all accounting and financial management and in overall funded programme operations;
• Support staff and MAs in the implementation of quality controls and proper, functional programme management;
• Leads MAs oversight grant management;
• Capacitates staff and MAs in attaining financial sustainability; developing and implementing training modules and ensuring checks and balances.
• Supports SMT to maintain high operating standards and ensure accountability.
• Reviews, in collaboration with the Operations Department purchase requisitions for details and completeness, ensure approval through proper channels.
• Arrange s and manages the storage of materials and inventory accounts for grants under his/her management;
• Establishes procedures for the receipt, storage, issue and disposal of equipment and supplies;
• Directly responsible for overseeing procurement support both in MAs and in ARO;
• S/he shall embrace safeguarding as well as all organisational policies;
• To undertake any other duties as may be requested by the head of department.
PROFESSIONALISM: Knowledge of the work of IPPFARO in the field of Advocacy, communications, resource mobilisation, partnership building, SRHR and Human rights. Experience in to developing project proposals and managing grants as well as their closure and evaluation. Strong experience in donor relations and partnership building; strong financial management experience; strong understanding of donor requirements and knowledge of the donor community. Shows pride in work and in achievements; demonstrates professional competence and mastery of IPPF mandate, particularly in the areas of advocacy, communications, public relations and partnership building. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Experience in working team with different backgrounds and experience across several locations.
LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Master’s in finance/Accounting, Management and/or equivalent.
3. WORK EXPERIENCE
• At least 10 years’ experience working with international NGOs in development and management of grants and finance and administration;
• Experience with restricted funded programs/projects, their development, management, closure and evaluation;
• Experience in grant management of international and domestic funders across health and human development sectors (i.e. European bilateral, DFID, World Bank, DFID, UN agencies and private foundations and corporations);
• Knowledge of and experience of working, negotiating with the donor community internationally
• Experience in attracting new donors
• Knowledge of Non-governmental Organization (NGO) business development process activities required.
English and French are the working languages of the ARO. For this post fluency in English and French (both oral and written) is required. Knowledge of Portuguese is an advantage.
• Evaluation of qualified candidates may include a desk review and/or an assessment exercise which may be followed by competency-based interview.
6. OTHER REQUIREMENTS
• Experience working in a multicultural environment.
• Willing to work outside standard office hours as required.
• Willing to travel internationally – about 30 days a year.
Closing Date: 30 October 2020
IPPFARO CV Format [Download here]
NB: Interested individuals should submit an application form in the IPPFARO CV format (see download link above) and a 1-page cover letter. Please note that we will not consider applications that are not done in the requested format.
“Applications are particularly encouraged from women, persons living with disability, and candidates openly living with HIV.”
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