The Kenya High Commission in London – Clerks.

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  1. Clerk 1 at  Immigration Section

The Clerk/  Immigration Section shall under the direction, control and guidance of the Immigration Attache perform the following duties and responsibilities:-

a)      Acting as the customer service desk officer;

b)      Receiving all applications submitted at the counter;

c)      Advising applicants regarding application requirements and procedures;

d)      Responding to enquiries from applicants at the counter and on phone;

e)      Receiving revenue and receipting all payments for all chargeable applications;

f)       Prepare daily reports of all applications received, receipts issued, and total revenue collected;

g)      Release processed passports, IDs, Visas, Citizenship Letters and any other documents to applicants;

h)      Daily reconciliation of official receipts issued against revenue collected

i)       Submitting monthly revenue collection returns to the Financial;

j)       Perform any other  duties as directed by the Head of Mission or any responsible officer.

Qualifications/Requirements

1.      KCSE Certificate with a minimum grade C- (minus) or equivalent

2.      Basic professional Certificate

3.      Recommendation  for exemplary work performance

4.      Two (2) years experience as a clerk or equivalent

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2. Clerk 2 at Immigration-Visa Section

The Clerk /  Visa Section shall under the direction, control and guidance of the  Immigration Attache perform the following duties and responsibilities  regarding visa processing, mail management and banking duties:-

a)      Processing Visa stickers such as filling the visa stickers details and inputting into  the visa pages on passports

b)      Processing Emergency Travel documents such as filling details into the documents

c)      Processing of pet licences such as filling details into the documents

d)      Advising callers regarding application requirements and procedures over the phone;

e)      Banking all revenue:-postal orders and cheques collected from the counter services

f)       Management of mails and parcels to and from the post such as act as a postman/lady;

g)      Managing the mail database such as opening incoming mails, recording and distributing;

h)      Post room duties including franking letters, keeping a record of incoming and  outgoing mails/parcels, posting all sectional parcels and letters;

i)       Alternate counter services officer

j)      Perform any other duties as directed by the Head of Mission or any responsible  officer.

Qualifications/Requirements

1)      KCSE  Certificate with a minimum grade C- (minus) or equivalent

2)      Basic professional Certificate

3)      Recommendation for exemplary work performance

4)      Two (2) years experience as a clerk or equivalent

‍3. Clerk 3-immigration  –Citizenship/Passport  processing

The Clerk /  Citizenship and Passport processing Section shall under the direction,  control and guidance of the Immigration Attache perform the following duties  and responsibilities regarding management of identity cards, Citizenship and  passports processing:-

a)      Interviewing identity card applicants, checking completeness of applications and advising  applicants on requirements and procedures;

b)      Fingerprints officer i.e taking fingerprints for ID applications;

c)      Checking completeness of passport applications and advising applicants on the requirements and procedures;

d)      Taking  biometrics (photos, signatures and fingerprints) of passport applicants;

e)      Management of passport applications register;  

f)       Scanning of passport applications;

g)      Management of passport front office equipment;

h)      Checking completeness of citizenship related applications i.e regaining Kenya  citizenship, declaration of dual citizenship and voluntary renunciation of  Kenya citizenship;

i)       Preparing citizenship applications for forwarding to immigration headquarters for  processing;

j)       Preparing file folders and filing passport and citizenship applications;

k)      Retrieving file records for passports and citizenship processes;

l)       Filing away records of the various immigration processes;

m)    Preparing  applications, letters and parcels for dispatch by diplomatic bag;

n)      Management  of the passports, identity cards, citizenship dispatch system;

o)      Preparing revenue returns and reports i.e. monthly, quarterly and annually;

p)      Attending to phone calls and advising applicants on consular services

q)     Perform any other duties as directed by the Head of Mission or any responsible  officer.

Qualifications/Requirements

1)      KCSE Certificate with a minimum grade C- (minus) or equivalent

2)      Basic professional Certificate

3)      Recommendation for exemplary work performance

4)      Two (2) years experience as a clerk or equivalent

 

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‍4. Clerks 4-Immigration  and Birth Certificate

 The Clerk /  Immigration Marriage, Birth and Death Certificate Section shall under the  direction, control and guidance of the Immigration Attache perform the  following duties and responsibilities regarding management of Marriage  certificates, Birth and Death Certificate applications:-

a)      checking completeness of applications and advising of applicants on requirements and  procedures;

b)      Preparing citizenship applications for forwarding to immigration headquarters for processing;  

c)      Preparing marriage certificate, birth certificates and death certificates applications  for forwarding to Department of Civil   Registration headquarters for processing;

d)      Preparing file folders and marriage certificate, birth certificates and death certificates  applications;

e)      Retrieving file records for marriage certificate, birth certificates and death  certificates processes;

f)       Filing away records of the various immigration processes;

g)      Preparing applications, letters and parcels related   marriage certificate, birth certificates and death certificates  applications for dispatch by diplomatic bag;

h)      Management of the marriage certificate, birth certificates and death certificates  applications dispatch system;

i)       Preparing monthly, quarterly and annual reports;

j)       Attending to phone calls and advising applicants on consular services

k)     Perform any other duties as directed by the Head of Mission or any responsible officer.

Qualifications/Requirements

1)      KCSE Certificate with a minimum grade C- (minus) or equivalent

2)      Basic professional Certificate

3)      Recommendation for exemplary work performance

4)      Two (2) years experience as a clerk or equivalent

‍5. ‍Clerk 5  –Immigration /Passport Counter Services

The Clerk /  Passport Counter Services Section shall under the direction, control and  guidance of the Immigration Attache perform the following duties and responsibilities regarding management of Passport Counter Services:

a)      Interviewing passport applicants, checking completeness of applications and advising of  applicants on requirements and procedures;

b)      Checking completeness of passport applications and advising applicants on the  requirements and procedures;

c)      Taking  biometrics (photos, signatures and fingerprints) of passport applicants;

d)      Management of passport applications register;  

e)      Scanning of passport applications;

f)       Management of passport front office equipment;

g)      Checking completeness of citizenship related applications i.e regaining Kenya  citizenship, declaration of dual citizenship and voluntary renunciation of  Kenya citizenship;

h)      Preparing citizenship applications for forwarding to immigration headquarters for processing;  

i)       Preparing file folders and filing passport and citizenship applications;

j)       Retrieving file records for passports and citizenship processes;

k)      Filing away records of the various immigration processes;

l)       Preparing applications, letters and parcels for dispatch by diplomatic bag;

m)    Management of the passports , identity cards, citizenship dispatch system;

n)      Preparing revenue returns and reports i.e. monthly, quarterly and annually;

o)      Attending to phone calls and advising applicants on consular services

p)     Perform any other duties as directed by the Head of Mission or any responsible  officer.

Qualifications/Requirements

1)      KCSE Certificate with a minimum grade C- (minus) or equivalent

2)      Basic professional Certificate

3)      Recommendation for exemplary work performance

4)      Two (2) years experience as a clerk or equivalent

‍6. ‍Clerk 6-General Administration

The Clerk /  General Administration Section shall under the direction, control and  guidance of the Administrative Attache perform the following duties and  responsibilities:

a)    Assist Administrative Attaché in the daily running of the Open Registry.

b)    Maintaining Open Registry files including opening, closing and storage of files.

c)    Keeping record of file movement and maintaining file index.

d)    Distribution of files and documents from Registries to offices and vice versa.

e)    Clearing trays from offices in liaison with Secretaries.

f)     Assist with photocopying of documents.

g)    Distribution of mail pigeon holes.

h)    Assist with circulation of inter office memoranda.

i)     Relieve the Telephone Operator while on leave

j)     Binding of Reports

k)     Perform any other duties as directed by the Head of Mission or any responsible officer.

Qualifications/Requirements

1)      KCSE Certificate with a minimum grade C- (minus) or equivalent

2)      Basic professional Certificate

3)      Recommendation for exemplary work performance

4)     Two (2) years experience as a clerk or equivalent

HOW TO APPLY

The positions are for a duration of twenty three (23) months, and the successful applicants will be subject to Kenya High Commission Terms and Conditions of Service, as well as applicable UK laws and regulations.

Full information for each post, job description and required qualification are attached herewith.

Applicants should submit letter of application indicating post applied for and attach curriculum vitae, copies of academic and professional certificates, proof of residency and permission to undertake employment in United Kingdom and any other relevant testimonials to:

Kenya High Commission

45 Portland Place,

LONDON  W1B IAS

and send scanned copies to: info@kenyahighcom.org.uk

Applications should reach the Kenya High Commission on or before 18th December, 2020 latest 12:00pm GMT.

Only shortlisted candidates will be contacted for interview during, which they will be required to produce original academic and professional certificates, proof of residency and permission to undertake employment in United Kingdom.

 Successful candidates are expected to start working by 2nd January, 2021.

https://www.kenyahighcom.org.uk/news/advertisement-of-job-vacancies

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The Kenya High Commission in London, United Kingdom

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