Plan International – SSC Finance Coordinator – Partners and Payable.

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ROLE PURPOSE

 

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

 

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

 

The Shared Services Centre is a Centre of Excellence based in the MEESA region office.  The centres’ vision is that within 2 years its clients will have recorded  added value within their support services.  The center is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price.  Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.

 

The Finance Coordinator will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.  The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre(SSC) Team support in the implementation of grants and sponsorship budgets in the KCO and MEESA RO offices.

ACCOUTABILITIES AND  MAIN WORK ACTIVITIES

 

 

  1. Payment Processes-40%
  • Review all approved financial transactions for completeness and process them in SAP.
  • Receive approved Mobile requests, process them on available platforms (Mpesa/Popote) and submit for payment.
  • Review all partner advances requests, process payment and subsequently process partner advances liquidations in SAP advances module.
  • Receives, reviews for completeness all bank payment requests and process in SAP
  • Prepares MPESA payments related JVs
  • Processes fund requests for all approved travels and subsequent liquidations as per Plan policies
  • Monitors MPESA float and initiates timely replenishment
  • Support in preparation of cash forecasts.
  • Issue remittance advices to payees

   2. Reconciliations (30%)

  • Prepare, reconcile monthly VAT and Withholding tax schedules for payment.
  • Prepares monthly reconciliations and analyses of receivable GL accounts
  • Analyse and clear all open items in receivable and tax ledgers.
  •  

   3. Period-End Processes (25%)

  • Timely filing all the relevant documents
  • Review transactions postings and prepare correction journals for errors before period closure.
  • Prepare adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
  • Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports.
  • Support audits in providing and support and explanations for sampled transactions.
     

  4. Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills and knowledge

 

Qualifications/ experience essential:

 

  • Bachelor’s Degree in Finance/Accounting related courses.
  • CPA (K) or other professional qualification in accounting
  • 4 years relevant accounting experience preferably in an INGO
  • At least 2 years’ experience at supervisory level
  • Thorough knowledge of finance processes, systems and principles.
  • Well versed in computerised accounting applications.
     

Qualifications/ experience desirable: 

  • Previous experience in usage of SAP or any major ERP system
  • Attention to detail and analytical skills.
  • Facilitation and training skills
  • Good communication (written and spoken), and interpersonal skills.
  • Ability to work and interact with others at all levels
  • Excellent planning, management and coordination skills

 

Languages required

  • Excellent written and verbal communication skills in English.

 

Knowledge:

  • In-depth knowledge of finance processes, systems and principles.
  • Experienced and knowledgeable in Grants management
  • Good Knowledge of major donors’ compliance requirements
  • Proven ability to support program teams during budgeting and reporting

Skills:

  • Ability to work and interact with others at all levels
  • Hands on experience and skilled in usage of SAP or Major ERP system
  • Builds capability on financial management by coaching colleagues, partners and sharing knowledge in networks
  • Strong analytical skills
  • Excellent planning, management and coordination skills
  • Ability to communicate clearly and effectively

 

Behaviors:

  • Role model our values and behaviors both internally and externally.
  • Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
  • Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
  • The ability to build collaborative working relationships
  • Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy
  • Communicates effectively at and with a range of appropriate styles for different audiences
  • Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management

APPLY

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

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PLAN INTERNATIONAL

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