SustaiNet Group (SGL) – Human Resource Officer (Nairobi).

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Company information

 Established in 2012, SustaiNet Group (SGL) is headquartered in Nairobi, Kenya and operates a Country Office in Kampala, Uganda. We offer development consulting services to facilitate effective agricultural market-oriented and private sector-led development; resilience building; entrepreneurship and employment opportunities for youth and women and similar services in the East Africa region and beyond, for clients including regional governments, international development organisations and agro-businesses. As part of our compliance and operational support services (COSS) business, we also provide logistic, event management, HR, finance, legal and other management ‘outsourcing’ services to international development organisations and agro-businesses interested in implementing projects and programmes in the region. We believe in partnership and networking as means to leverage competencies and resources for responsible entrepreneur-driven agriculture and rural development, which is environmentally and socially sustainable. This belief forms the basis for the solutions we promote to our clients and for our own business practice.

 Specific tasks/Responsibilities

The Human Resource officer will be responsible for the following: 

 Contract and Agreements

  • Preparing core staff & project staff offer letters, contracts and addendums
  • Preparing consultants contracts and addendums
  • Notifying staff/ consultants on the status of the contracts/ Letters of engagement

 Recruitment/ New Hire Process

  • Providing support in the recruitment/hiring processes that may include posting job openings,
  • organising resumes and job applications, scheduling job interviews and assisting in interview processes.
  • Preparing new employee files and ensuring all required documents are in place.
  • Serving as a point person for all new employee questions
  • Assist in the Human Resource Team Leader in conducting background checks which include criminal background checks and candidate’s documents/information verification.

 Payroll and Benefits Administration

  • Assist the Human Resource Team Leader in Payroll processing.
  • Assist the Human Resource Team Leader in Payroll Reconciliation.
  • Assist in the enrolment of new staff into the payroll system.
  • Assist the Human Resource Team Leader in the sharing of payslips upon payroll approval on a monthly basis.
  • Answering payroll questions and facilitating resolutions to any payroll errors.

 Record Maintenance

  • Responsible for electronic and physical filing of all HR related documents.
  • Maintain current HR files and databases.
  • Ensuring Biometrics and Timesheets are completed every month.
  • Update all staff monitoring tool.

 Leave Management

  • Ensure all leave plans are shared at the beginning of every year by staff
  • File all staff leaves accordingly electronically and in staff physical file.


  • Applicant must have a Bachelors degree in Business Administration or Bachelor of Commerce (Human Resource specialization) with strong academic credentials.
  • Applicant must have at least 3 years of relevant working experience
  • CHRP qualification will be an added advantage
  • Ability to handle confidential and sensitive information in a responsible way
  • Proficiency in all Microsoft Office applications
  • Ability to work as part of a team
  • Strong analytical and problem-solving skills
  • Excellent administrative and organizational skills
  • Effective communication skills

 Application Procedure:

Candidates who meet the requirements should send their CV and a cover letter motivating their interest in the position, detailing current and expected salary and Skype and mobile contacts by COB (3rd February 2021) and follow the application instructions on the site.


Sustainet Group Limited (SGL), is an equal opportunity employer and only shortlisted candidates, whose CVs are received into our database will be contacted.




Sustainet Group

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