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The Legal intern shall support the Company Secretary and Legal Associate in running of the functions of the Legal Department and Company Secretarial function. This position reports to the Legal Associate of Centum Business Solutions.
1. Routine Contract Review and Drafting
2. Maintaining Company Seal
- Custodian of all the companies Seals
- Keeps adequate red stamps for use at sealing documents
- Keeps a record of all sealed documents plus their value for ratification at the board meeting
3. Company Safe
- Keeper of leases and charges all arranged in a systematic manner
- Keeper of company records-all arranged in a systematic manner
- Keeper of company secretarial records
- Classify, store and manage the company’s legal documents (titles, leases, charges, agreements etc.) in the company safe
- Keep a log accessible to staff on location of every important document
- Control movement of company records through an updated movement register
4. Management of records/files
- Filing of documents in a systematic manner
- Opening of files for litigation and other matters
- Maintain an up-to-date filling the register
- Central Legal archiving- share point
5. Digitization of Legal Records
- Keep all records under Legal digitized except correspondence files in accordance with group policy.
6. Company Secretarial matters
- Assist in booking meeting rooms and arranging for refreshments for Board meetings.
- Assist in organizing for and ensuring attendance of Board Meetings at lease once every quarter.
- Assist in taking Minutes at Board Meetings
- Assist in circulating Board packs to Directors.
7. Information Retrieval
- Timely retrieval of required documents and files on request.
8. Correspondences addressed to the Legal Department in the Company
- Receive all correspondence
- Distribute to the team what is addressed to each daily together with the relevant files
- Attend to letters with actions directed
- Respond to email queries within the timelines agreed.
9. Payments of Legal Fees & Other Services
- Forward fee notes to the Finance Department for payment
- Keep a record book of all fee notes received and the date paid
10. Company Registry – E- Citizen & Physical Updates
- Updating filing status of the Group Companies at the Companies Registry
- Filing of Annual Returns for Centum Group Companies
- Linking and verification on the e-citizen platform for the Centum Group Companies.
- Updating of B.O status on the e-citizen platform for the Centum Group Companies
Kindly submit your application before 2nd February 2021.