US Embassy Nairobi – Procurement Agent – (U.S Embassy Mogadishu Located In Nairobi).

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Duties

 Serves as Locally Employed Staff (LES) Sourcing Consultant/ Procurement Agent for the U.S Mission to Somalia.  Provides a variety of supplies and services in support of Somalia Mission utilizing contracts, purchase order, purchase card, blanket purchase agreement, delivery orders, and against existing GSA, Dept of State or other USG contracts. This includes Chartering of Planes, Hotels, Market Research and Integrated Logistics Management Systems training to clients (ILMS).  Position is supervised by the Assistant General Services Officer (AGSO) with oversight from Embassy Mogadishu Management Officer and Deputy Management Officer.

EXPERIENCE:  

At least five (5) years in procurement field with specialized experience in purchasing a variety of materials and services is required

Education Requirements:

  • Bachelor’s Degree in Business Administration, International Procurement, Supply Chain Management or related studies such as logistics, warehousing or accounting 

Full Job Description

Evaluations:

LANGUAGE:  

  • Level IV English (Fluent, Speaking/writing/reading) (This may be tested) is required.
  • Level III Kiswahili (Good working knowledge, speaking/reading/writing) is required.

SKILLS AND ABILITIES:

Abilities to provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle, this is very relevant to State and Non-State agencies most of whom do not understand procurement procedures.  Technical advice is provided to prevent Unauthorized Commitments, how to prepare and when to prepare Sole Source Justifications. Technical advice is provided to each Contracting Officers Representative (COR) in their role in administering contracts.

Planning & Organizing training classes for agencies in Sourcing Process including specific training in Ariba and Scope of Work and the Contracting Officers Representative. This includes the planning for the initial training of users, quarterly follow up training and training requested on demand.  Plans for the semi-annual budget review and end of the fiscal year procurement plan are developed between the consultants and assigned client.

Customer Service:  Provides update procurement information as received usually daily to the customer, at the same time listening to concerns and questions and effectively dealing with same. Conduct regular meetings with customers and vendors. 

Follow up with FMC on funding and vendor payments as well as with Customs and Shipping on vendor VAT exemptions certificates.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

APPLY

Open Period: 02/02/2021 – 02/16/2021

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