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The International Organization for Migration (IOM) has been implementing Immigration and
Border Management (IBM) programmes since 2001, building the capacity of the agencies in the
field of border management in effective IBM to promote safe and orderly migration, mitigating
security risks and threats. The programme provides technical support under five thematic areas:
1) Legislation and policy; 2) Infrastructure and equipment; 3) Border Management Information
Systems; 4) Inter-agency and regional collaboration, and 5) Organisational development and
With the current growth of the IBM programme in Kenya, the unit seeks a proactive Programme
Officer to strategically support its undertaking on 1) Project Co-ordination and Implementation 2)
Budget management 3) Project development, 2) Donor and Government liaisons, 3)Communication, 4) Reporting and with close co-ordination with IBM programme staff, Resource
Management Unit (RMU) and Mission Support and Innovation Unit (MSU) within the mission.
Under the overall supervision of IOM Kenya Chief of Mission, the direct supervision of the head
of Programme and Policy Development and in close co-ordination with programme staff, the
incumbent will be responsible for providing support in the implementation of IBM-related
programmes in the mission.
Core Functions / Responsibilities:
1. Draft project work plans, timeframe of implementation, and budget allocation for each activity.
2. Support planning and coordinate timely implementation of the planned activities. Provide
technical inputs and procedural guidance, coordinate the work of Programme staff, and/or
monitor and assist Consultants who may be recruited for the specific deliverables.
3. Assist the planning and execution of procurement for the project in close coordination with
IBM Programme Staff and Procurement Unit and adhering to the IOM procurement procedures
and processes, as well as requirements for clear documentation. Facilitate timely
communication and consultation with the Kenyan authorities and vendors at the field level.
4. Liaise with the Kenyan authorities to clarify project implementation and relevant IOM project
procedures and processes. Organise and attend periodical meetings with the Department of
Immigration on progress of the project, implementation or other issues and challenges, if any, as
well as to discuss corrective measures to be taken by the authority or IOM.
5. Provide project management support and assist with capacity building trainings, in
coordination with technical experts, such as: i,ID Management, document security, passport
examination, investigation techniques, records management and data protection, migration
terminology and concepts and Humanitarian Border Management.
6. Research ways to expand collaboration with relevant governmental entities, partners and
7. Coordinate the drafting, processing, endorsement and submissions of IBM project proposals donor reports, partner agreements (Service Agreements, Memorandum of Understanding, Letter
of Agreement and other types of contracts) and other relevant documents, in line with specific
internal IOM requirements and procedures.
8. Attend donor meetings, briefings and conferences as well as liaise with donors, governmental
partners, project partners, think tanks policy centres at the international and national level.
9. Contribute to IBM fundraising efforts: compile and analyse information on donor policies and
priorities for Kenya and suggest new funding opportunities and proactive approaches to donors.
10. In coordination with Head of Programme and Policy Development and the Regional IBM
Thematic specialist and in close cooperation with Monitoring & Evaluation (M&E) Unit, observe
IBM projects’ compliance with the objectives set in project documents and budgets, M&E
frameworks and work plans, and check for overall compliance with donors’ contractual
requirements, interests and expectations.
11. Contribute technical inputs for the development and maintenance of a communication
strategy, tools and systems for the unit, in close co-ordination with the Head of Programme and
Policy Development and MSU. Check that internal and external reporting and communication
materials adhere to IOM communication policy, IOM data protection policy, as well as the
visibility guidelines of the donor governments. Compile and analyse relevant information on
migration developments and trends in Kenya.
12. Undertake duty travels within and outside Kenya related to programme activities including
assessments, liaison with partners and counterparts, cross border meetings and workshops,
etc. as required.
13. Perform such other duties as may be assigned.Required Qualifications and Experience:
• Master’s degree in Political, Social Science, Business Administration, International Relations,
Law, Security Studies, Law Enforcement or a related field, from an accredited academic
institution with minimum of two years’ relevant professional experience; or
• University degree in the above fields with minimum of four years of relevant professional
• Experience in project management, implementation, and monitoring programme activities;
• Proven experience in general fundraising, writing project proposals and reports;
• Experience in project development, including clarifying baseline, strategic project designing,
drafting a proposal and budgeting;
• Experience in establishing and maintaining good working relationships with IOM Offices,
governmental, diplomatic authorities, UN agencies, and civil society;
• Experience working in East and Horn of Africa region is an advantage.
• Knowledge and familiarity with IBM programming and cross cutting areas such as in crisis or
post conflict environments;
• Familiarity with the current political contexts of Kenya/East Africa an advantage;
• In depth knowledge of Immigration and Border Management, structures and systems; matters
related to Transnational Organized crime;
• Familiarity and has basic training in migration management;
• Coordination and liaison skills between Mission’s units in implementing the programme;
• Good report writing skills or regular briefs and donor reports or concept notes.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of French
and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 11 February 2021 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview,