Pwani University – Human Resource Assistant (Locum).

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The University has a vacancy for the position of Human Resource Assistant – Temporary/Locum.

HUMAN RESOURCE ASSISTANT – LOCUM

1 POSITION

REF: PU/ADV/06/02/2021

REQUIREMENTS FOR THE POSITION OF HUMAN RESOURCE ASSISTANT – LOCUM

This is a temporary/short term position available for three (3) to six (6) months

Academic Qualification

  • Applicants Must have a Bachelor’s degree in Human Resource Management from a recognized
    university.
  • Must be a Member of the Institute of Human Resource Management of Kenya IHRM

Experience

Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.

Key Responsibilities

i. Assist in facilitating various committee meetings by
a) Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
b) Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
ii. Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
iii. Maintain an accurate and up to date HR data in Navision system and excel database;
iv. Collating data/information for drafting reports and briefs to aid in making informed decision
v. Draft correspondences for review, approval/signature to relay feedback or make inquiries.
vi. Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
vii. Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
viii. Assist in collating feedback from trainees on the effectiveness of training for analysis
ix. Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
x. Keying in employee data in the Human Resource Information System for ease of preparing reports.
xi. Draft reports as guided for effective decision making
xii. To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
xiii. Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
xiv. Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
xv. Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
xvi. support recruitment and induction process as need arises to provide a seamless process
xvii. Perform any other task as assigned by the Human Resource Officer

Skills and Competencies

The candidate must:
• Have an understanding of the Kenya Labour laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

Interested applicants should send two (2) copies of their application for the above position.

Applications and recommendations letters from referees should be addressed to,

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Pwani University is an equal opportunity employer. Female candidates and persons living with disability are encouraged to apply.

Persons living with disability should attach a copy of their National Council for Persons with Disability (NCPWD) Registration Card.

Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

The deadline for submitting applications is Friday 12th March 2021. Applications received later than this date will not be considered

Please Note that: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification

NO FEE

PWANI UNIVERSITY DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, OR APPOINTMENT)

https://www.pu.ac.ke/index.php/en/staff-portal

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Pwani University

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