Pwani University – Human Resource Clerk (Locum).

Get a free C.V. review by sending your C.V. to or click the following link. Submit C.V.! use the subject heading REVIEW.

IMPORTANT: Read the application instructions keenly

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The University has a vacancy for the position of Human Resource Clerk – Temporary/Locum.



REF: PU/ADV/07/02/2021


This is a temporary/short term position available for three (3) to six (6) months

Academic Qualification

Applicants Must have a Minimum of D plain in KCSE and Certificate in Computer application


At least two years’ experience in clerical work with excellent knowledge of office operations

Key Responsibilities

i. File all documents and ensure that there is a filling order and organization for an easy future retrieval.
ii. Ensure procured office stationery is available for office use by collecting items from thestores
iii. Deliver to the appropriate departments, letters and others correspondence to facilitate timely response/action
iv. File letters received and dispatch of files to action officers to update records to confirm current status on a daily basis
v. Offer data entry and clerical services to the Human Resource Department
vi. Trace files on a regular basis that have overstayed in action officers’ office to conform to International Organizational Standards requirement of seven day return policy of files to the registry.
vii. Arrange files and documents in the Department and ensure neatness of the office
viii. Ensure all Closed files not in use are archived
ix. Ensure files in the archives are regularly dusted and well arranged
x. Prepare summaries and data for further analysis and decision making
xi. Scan and post records to HR software facilitate service automation
xii. Liaise with the Human Resource Assistants in utilization of office appliances such as photocopier, printers and computers to assist in the efficient operation of departmental activities on a daily basis
xiii. Ensure files are properly updated and shelved in the cabinet for safety and easy retrieval; employ proper inventories for the same to ensure that there is a logical retrieval of the same.
xiv. Assist in preparation of a variety of documents i.e., agendas and memoranda for the purpose of documentation and communication.
xv. Open, sort and distribute incoming mail and prepare outgoing mails to receive and disseminate information in the Human Resource Department on a daily basis.
xvi. Perform any other duties as assigned by the Head of Department

Skills and Competencies

i. Computer literacy
ii. Knowledge of clerical, operational or customer service skills acquired through education, experience or on the job training
iii. Communication skills.
iv. Interpersonal skills
v. Organizational skills.
vi. Ability to work under pressure.
vii. Team work skills.

Interested applicants should send two (2) copies of their application for the above position.

Applications and recommendations letters from referees should be addressed to,

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Pwani University is an equal opportunity employer. Female candidates and persons living with disability are encouraged to apply.

Persons living with disability should attach a copy of their National Council for Persons with Disability (NCPWD) Registration Card.

Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

The deadline for submitting applications is Friday 12th March 2021. Applications received later than this date will not be considered

Please Note that: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification






Pwani University

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