Danish Refugee Council (DRC) – Human Resource and Administration Officer (Re-Advertisement), Kakuma.

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About DRC   
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC has been operating in Kenya since 2005, where we assist refugees and displacement-affected communities in Dadaab, Kakuma, Kalobeyei and Nairobi through protection and livelihoods activities to enhance their self-reliance and expand opportunities for a dignified life. DRC provides both humanitarian assistance and longer-term development support to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: 
Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office

Responsibilities:

  • Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems
  • Act as a focal point on issues related to HR Policies in liaison with the Coordinator
  • Monitor and supervise HR assistants in Kakuma 
  • Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality
  • Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff
  • Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
  • Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided  
  • Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
  • Administer exit interviews and monitor clearance by exiting staff.
  • Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
  • Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office 
  • Manage disciplinary and grievances issues arising from the area office
  • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
  • Assists with completion of necessary reports or compilation of information as requested
  • Ensures that efficient filing and record-keeping systems are established and maintained (both HR and Admin functions)
  • Updates and distribute Kenya Program contact list (phone, email, Skype) and organogram
  • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
  • Provide basic ad hoc procurement support to the Logistics Department
  • Handling incoming and outgoing mail/correspondence and distribution and filling of the same
  • Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties
  • Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
  • Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
  • Ensures that office premises, furniture and equipment are properly managed and maintained
  • Promote and share ideas for improvement of the support function
  • Attends to other administrative support, program support and other duties as assigned

Experience and technical competencies:

  • 5years experience in HR/Admin role
  • At least 3 Years’ experience as a HR/Admin Officer
  • Experience working in international organization
  • Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage
  • Cheerful presence and people skills

Education:

  • Bachelor’s Degree in Human Resource Management 
  • Member of a professional body such as IHRM

Languages: 
Fluent in English & Swahili

DRC Core Competencies:
In this position, you are expected to demonstrate DRC’s five core competencies:  

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
  • Collaborating: You involve relevant parties and encourage feedback.  
  • Taking the lead: You take ownership and initiative while aiming for innovation.  
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values.  

Conditions:  
Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: April 2021
Duty station: Kakuma /Kalobeyei refugee camp. (The position is entitled to accommodation/R&R)
Key stakeholders: (internal and external): UNHCR, Vendors, All Staff, Peer HR’S, Government.

Candidates who previously applied need not re-apply.

This position is for Kenyan Nationals only.

General
Commitments: 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
 

Application Process 
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.  
We only accept applications sent via our online-application form on http://www.drc.ngo under Vacancies.

CLICK TO APPLY

Applications should be sent no later than: 28th March 2021.

Gender Equality: 
DRC is committed to achieving gender parity in staffing at all levels.  In light of this, Female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: 
DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.  
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. 
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport 
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents. 

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Danish Refugee Council

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