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RECORDS MANAGEMENT OFFICER, JOB GRADE C2 (1 Post)
(a) Job Specification
The job holder is responsible for ensuring that all information and records management practices relating to the Authority are identified, documented, kept and updated.
The duties and responsibilities at this level includes;
i. Store, arrange, index and classify records;
ii. Ensure Mail processing – receive, sort, open, scan and distribute incoming mail and process outgoing mail;
iii. Manage and process manual records;
iv. Create and maintain hard copy folders.
v. Retrieve files and distribute files to relevant officers;
vi. Prepare temporary value records for off-site storage;
vii. Index profiling and distribution of memos;
viii. Produce reports and statistics as required;
ix. Open and close files as per the Standard Operating Procedure;
x. Ensure proper storage of files in the cabinets and preservation of Archives.
xi. Maintaining databases for control and retrieval of documents.
(b) Person Specification
i. Ensure proper storage of files in the cabinets and preservation of Archives.
ii. Bachelors’ Degree in Library and Information Studies Records Management option
iii. Diploma or Certificate in Records Management
iv. At least 2 years’ working experience preferably in a government Institution.
v. Member of a professional Body in good standing.
(c) Key competencies and skills
i. Proficiency in Computer Applications
ii. Good Interpersonal skills
iii. High level of Integrity
iv. High level of Integrity
How to Apply
If you believe you meet the criteria for the positions above, please submit your application in Hard OR Soft Copy enclosing copies of your academic and professional certificates, testimonials and a detailed Curriculum Vitae, email and
telephone contacts of three (3) referees in sealed envelope clearly marked with job title to the address below OR scanned copies of all your certificates and send to; firstname.lastname@example.org on or before 13th April, 2021 at 5.00 p.m.
Chief Executive Officer
National Biosafety Authority
Nacosti Building, Loresho, – Off Waiyaki way
P.O Box 28251 – 00100 – NAIROBI
Only shortlisted candidates will be contacted and they MUST bring with them current clearance certificates during interviews from the following bodies: –
(i) Kenya Revenue Authority (KRA)
(ii) Ethics and Anti-Corruption Commission (EACC)
(iii) Higher Education Loans Board (HELB)
(iv) Directorate of Criminal Investigations (DCI) and
(v) Credit Reference Bureau (CRB)
NBA is an equal opportunity employer; women and persons with disability are encouraged to apply