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RECORDS MANAGEMENT OFFICER – TWO (2) POSTS – V/NO. 63/2021
Gross Salary: Ksh. 121,851 – 185,534 p.m PSC 4 (Salary includes 60% basic pay and 40% allowances)
Annual leave: 30 working days per financial year
Medical Cover As provided by the Commission.
Terms of service: Three (3) years contract renewable subject to satisfactory performance
For appointment to this grade, a candidate must have a Bachelors degree in Information Science/ Archives and Records Management or relevant qualification from a university recognized in Kenya.
Duties and responsibilities:
Duties and responsibilities at this level will include:
(i) Implementing policies, procedures and measures to control management of files and update the file index both manually and electronically for easy retrieval and monitoring of file movement;
(ii) Participating in the development and implementation of filing procedures, verification and evaluation systems to ensure security of information and files;
(iii) Ensuring compliance with applicable legal and administrative requirements pertaining to records management;
(iv) Appraising records for disposal in accordance to the records policy of the Commission and follow the process on disposal of records and data;
(v) Attending to enquiries and requests for information from both internal and external clients with regard to records; and
(vi) Maintaining an up-to-date database of records that are in the custody of the Directorates.
(i) Applicants should provide all the details requested for in the advertisement. It is an offence to include incorrect information in the application. Details of academic and professional certificates not obtained by closure of the advert should not be included.
(ii) Only shortlisted and successful applicants will be contacted.
(iii) Canvassing in any form will lead to automatic disqualification.
(iv) The Public Service Commission is committed to implementing the provisions of the Constitution – Article 232 (1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES, THE MARGINALIZED AND THE MINORITIES ARE ENCOURAGED TO APPLY.
(v) Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcripts during interviews.
(vi) It is a criminal offence to present fake certificates/documents.
Applications should reach the Commission on 12th April 2021 latest 5.00 pm (East African