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Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. The overall objective of UNEP’s Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. This post is in UNEP’s Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit, Nairobi duty station.
Under the direct supervision of the Administrative Officer in the Climate Mitigation Unit, the Finance and Budget Officer will be responsible for the following duties:
A. Project Documentation:
- Ensure that project proposals are in line with (Global Environment Fund) GEF and UNEP requirements and within resources allocated to the project and its GEF approved budget
- Draft project documents/revisions are coherent and correspond with the agreed format.
- Ensure that project documents/revisions are formulated and managed within the UNEP and the UN Financial Regulations and Rules.
- Correspond with external executing/collaborating bodies during preparation of project documents/revisions.
- Check and clear project documents/revisions before processing them internally and externally, including submission to Programme Approval Group (PAG).
B. Resource Monitoring:
- Certify availability of funds against financial resources.
- Request Finance Section to disburse funds to implementing bodies in line with project requirements.
- Solicit financial and progress reports from implementing partners
- Check financial and progress reports and querying discrepancies.
- Monitor, check and follow up of project receivable balances.
- Check project accounts to ensure commitments/expenditures are correctly reflected and request rectification where necessary.
- Draw attention to poor flow or shortfall of resources and request action (formal or informal) of the UNEP/GEF Coordination Office.
- Provide input to monthly statistics of trust fund resources to keep track of resources flows.
C. Resource Reporting.
- Provide reports on income and expenditure against trust fund resources for meetings of GEF Council and Governing Council.
- Provide input for submissions to the Committee of Permanent Representatives, the Economy Division Director’s submissions to the Secretariat, Executive Director or senior management.
- Provide responses for fund management aspects of projects to Internal and External Auditors.
- Prepare financial statements or respond to queries from UNEP/GEF Coordination Office for submission to GEF Secretariat on use of resources against specific projects.
D. Budget and Policy Evaluation:
- Analyze GEF project proposals and propose amendments, as necessary.
- Draft and/or clear legal agreements with implementing bodies.
- Ensure consistency with regard to policies on management of GEF projects and flagging inconsistencies or anomalies in this respect.
- Propose solutions to problems based on regulations and established practices
E. General and Human Resource Administration.
- Initiate and coordinate actions covering the entire span of human resource activities
- Act as back-up for other Administrative Officers.
- Perform other duties as assigned.
- PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or related area is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five (5) years of progressively responsible experience in finance, accounting, administration or related field is required.
- Experience with Enterprise Resource Planning Systems such as SAP or other similar systems is desirable.
- Experience working with the United Nations or other similar organizations is desirable.
- Experience with Global Environment Facility (GEF) Projects is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.
NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview