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A. POSITION DESCRIPTION
Monday to Friday reporting in the office from 8.30 a.m. to 5.00 P.M
Project and Contract Manager
Duration of Contract:
Two years, renewable subject to satisfactory performance
PACJA Secretariat, Nairobi Kenya
Grade and Salary level:
Grade 4, Annual gross salary range of 48,000-66,000 USD
B. DUTIES AND RESPONSIBILITIES
1. Design and Coordinate:
a) MEAL plans, database, and formats, as well as feedback and accountability mechanism.
b) The collection of monitoring data (using the formats and tools), and data analysis.
c) Data quality assessment and reflection on the collected data
d) Documentation of the reflections in audience specific (i.e., internal, and external reports briefings summaries, stories of change, papers, presentations, etc.)
e) The development and implementation of MEAL methodologies in line with the project and coordinate support and training together with the consortium partners of the implementing partners to implement MEAL methodologies and tools.
f) The development of robust monitoring plans for quantitative and qualitative reporting on project performance indicators by consortium and country leads
g) The adaptation of a high-quality database for the project in line with Donor standards (IATI compliant)
h) The development of work plans, sub agreements, budgets, pipelines, technical reports, and deliverables.
i) Routinely monitoring of project performance against targets and preparing of periodic reports on MEAL activities of the project
j) The elaboration of ToRs for the annual reviews and the development of the mid and end term evaluation on behalf of the consortium
k) The use of lessons learnt from monitoring data (and from the MTR for the adaptative program management)
l) The application of practical feminist principles in the monitoring evaluation and accountability and learning (MEAL) practice across the AACJ project
m) The downward accountability to target groups and beneficiaries by sharing the learnings with them at regular intervals
n) Development and implementation of a learning agenda relevant for the project and ensuring learnings are disseminated via tools such as shared digital platforms and webinars.
a) Support staff to engage in quality monitoring and evaluating project performance and to incorporate participatory methods into MEAL systems in the project;
b) Orient project staff and partners on the basic principles and practices of project accountability, monitoring and evaluation practices related to influencing strategies.
c) Support the development and implementation of feedback and response channels to reflect the preferences of especially community members and beneficiaries, but also other audiences of the project (alliances, movements, governments, private sector)
d) Ensure that beneficiary and stakeholder feedback is e adequately documented, addressed, analyzed, and utilized by project teams.
e) Ensure that consortium MEAL and project teams regularly review and adjust MEAL plans and tools accordingly in light of changes and needs in the field context based on monitoring data and reflection sessions. Have experience in offline and online MEAL approaches.
f) Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use, and to document and incorporate lessons learned into project design and implementation.
g) Support the PMU technical staff in key activities including development of a learning agenda, organizing regular learning events, supporting operation research, and organizing reflection sessions, documentation, and communication of learning initiatives.
h) Functions as key contact person or the donor regarding MEAL aspects of the project
3. Capacity Building of AACJ Implementing partners
a) To provide technical assistance to support partners to improve monitoring, evaluation, accountability, and learning systems and processes; in particular in the collection of quantitative & qualitative information from various sources related to influencing strategies
b) To provide technical assistance to support partners in data management;
c) To coach and mentor and/or provide technical assistance for capacity building of partner organisations in monthly reporting and related qualitative and quantitative collection of information and data
d) Participate in/provide training to partner organizations on, data quality, gender integration in M&E, accountability, etc. together with other project technical teams
4. Analysis and Presentation of MEAL Data
a) To ensure collation, analysis, and presentation of MEAL information from partners is well captured in the MEAL system;
b) To verify MEAL data received from partners and project staff and investigate inconsistencies;
c) To compile project monitoring data into overall reports reflecting activities, outputs and outcomes to guide management decision making, provide accountability to stakeholders, share learning and demonstrate impact;
d) To coordinate and support project learning events;
e) Assist the Project and Contract Manager in organizing M&E reports and knowledge products related to the AACJ project activities fitted to donors and related to the main pathways of the projects on movements building, creating new narratives, practical experiences in community resilience and influencing approaches and results.
C. REQUIRED COMPETENCIES
a) An agile, strategic, and critical thinker, with the ability of setting process, ensure quality of performance, and outcome goals.
b) Excellent presentation, facilitation, mentoring, and training skills
c) Excellent Knowledge and experience in establishing and maintaining effective monitoring and evaluation systems for development projects; and especially related to influencing, movement building, public awareness and campaigning.
d) Excellent presentation, facilitation, mentoring, and training skills;
e) Good organizational skills including accuracy, consistency, and attention to detail
f) Ability to show perseverance, tenacity, and the ability to work autonomously and under pressure
g) A strong focus on results – sets goals, plans and prioritizes effectively, monitors quality and progress of work against plans, establishes a high level of performance, demonstrates the ability to be self-driven;
h) Good written and verbal communication skills in English and French will be an added advantage;
i) Good organizational skills including accuracy, consistency, attention to detail, and self-awareness;
D. QUALIFICATIONS AND EXPERIENCE
a) Bachelor’s degree required, Master’s degree in statistics, actuarial Science, demographics, or international development preferred
b) At least 5 years of work experience in a similar position preferably with INGO
c) Excellent Knowledge and experience in establishing and maintaining effective monitoring and evaluation systems for development projects, and especially MEAL for influencing and campaigning
d) Experience in using MEAL systems
e) Experience in gathering, analyzing, and presenting quantitative and qualitative data
f) Proven experience and ability to work effectively with others – strong interpersonal capacity-building skills
E. HOW TO APPLY:
If you meet the requirements, kindly submit your applications to;
Citizens from all African countries are eligible to apply. Only shortlisted candidates will be contacted.