KEMRI – Receptionist (KEN SHE Study).

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Study Description

The KEN SHE Study is a prospective, blinded randomized study that will test the efficacy of single-dose bivalent and nonavalent HPV vaccination as a catch-up strategy.

Position: Receptionist (1 Position)) K MR 7 Vacancy No. FN-04-05-21

Reports to: Retention Officer

Location: Kisumu

Duration: 1 Year Renewable Contract as per KEMRI Scheme of Service. The first 3 months is a probation period

Duties and Responsibilities

• Receive and welcome all visitors to the study clinic
• Receive and welcome referred participants for screening and possible enrollment and follow up visits.
• Schedule appointments with participants.
• Organize in liaison with the clinic lead and Outreach coordinator, schedules for study participants
• Counter-checking completeness of locator information forms after screening/enrollment and during follow-up visits.
• Facilitate efficient participant flow within the clinic.
• Receive all external and internal calls to the reception.
• Receive parcels and direct them to respective staff
• Write regular reports on the participant clinic flow, appointments and reimbursements.
• Maintain participant schedule database, re imbursement and ensure they are refreshed and comfortable as they wait.
• Observe participants’ and visitors’ traffic within the clinic
• Receive all parcels delivered at the reception, track and disburse appropriately
• Maintain the study participant link log and all registers, diaries and appointment cards, ensuring confidentiality and safe storage of these documents
• Updating participant link log
• Communicate well with all visitors at the reception including study participants. Chanel all issues raised appropriately
• Take minutes during study site meetings and send them out on time
• Liaise with the PI and maintain her diary
• Facilitate study regulatory approvals, forwarding submission package to SERU/PPB and follow up of the approvals with the Nairobi CMR office
• Ensure participant retention

Required Qualifications

 Minimum diploma in Secretarial, Front Office Administration, hospitality or any other relevant courses
 Excellent knowledge and extensive experience in computer applications, MS word, Excel, and access


 At least two (2) years Clinical research experience

Desirable Qualities

 Organizational and time management skills.
 Must be a good communicator, good listener, patient, proactive and with vast knowledge in Public relation
 Excellent social and public relations skills
 Computer literacy
 Data entry skills
 Ability to follow instructions, good listener, honest and attention to detail
 Fair Knowledge and experience in finance and budgets

Applicants should attach the following:

• Letter of Application (Indicate Vacancy Number on the subject line)
• Current Resume or Curriculum Vitae with Telephone number and email address
• Two letters of reference with contact telephone numbers
• Copies of Academic Certificates and Transcripts
• A copy of the latest pay slip (if applicable)
• A copy of National Identity card or passport

All applications to be done through email

KEMRI or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Canvassing will lead to automatic disqualification.


only Shortlisted candidates will be contacted




Kenya Medical Research Institute (KEMRI)

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