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SUPPLY CHAIN MANAGEMENT DEPARTMENT
ASSISTANT DIRECTOR – SUPPLY CHAIN MANAGEMENT, JOB GRADE – EACC
“5’’ (1 POST), REF. NO.: EACC/SCM/ADSCM/3
Reporting to the Deputy Director – Supply Chain Management
This position is responsible for the coordination of the implementation of the work plan, policies and procedures; coordination of the tender process and review of prequalification documents to ensure they are conducted in adherence to the Constitution of Kenya, Act of Parliament and subsidiary legislation governing Supply Chain Management.
Duties and Responsibilities
i. Coordinating the implementation of the Supply Chain work plan derived from the Supply Chain strategy to guide the achievement of high quality standards and timelines in the delivery of service;
ii. Overseeing implementation of standard service levels on procurement administration to ensure the delivery of high quality service to the Commission;
iii. Overseeing the implementation of policies and procedures for the Supply Chain Management Department to provide guidance in the delivery of service through attainment of high quality standards and the provision of timely service to the core Commission operations;
iv. Ensuring that the Commission’s Procurement Plan is developed and approved in
line with the Commission’s timelines and quality standards to ensure the Commission is equipped with the correct goods and services;
v. Monitoring contract management by user department to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
vi. Reviewing and validating the preparation of the prequalification of documents, issuance on procurement and disposal, documents and invitations for expression of interest, contract variations and modifications to documents, rejection and debriefing letters, in line with the requirements of the Supply Chain Management Department;
vii. Supervising the maintenance and updating of the standing list of registered tenderers required by the Commission and liaise with PPRA in respect of PPRA’s register of suppliers and procuring agents;
viii. Supervising the maintenance and safety procurement and disposal documents and records in accordance with public procurement and disposal regulations;
ix. Coordinating the periodic market surveys to inform the placing of orders or adjudication by the relevant award committee;
x. Overseeing the implementation of internal monitoring and evaluation of the Supply Chain functions to ensure accountability in the utilisation of resources within the Commission;
xi. Overseeing the periodic market surveys to inform the placing of orders or adjudication by the relevant award committee;
xii. Ensuring the maintenance and safety of records, procurement and disposal documents are in accordance with public procurement and disposal regulations;
xiii. Verifying and submitting shortlist and list of pre-qualifiers of tenders to the tender committee for approval to initiate the procurement process of the Commission;
xiv. Coordinating the evaluation of tenders, quotations and approvals to ensure transparency and accountability of the tender process within the Commission;
xv. Managing the implementation of the decisions of the procurement, tender and disposal committees as well as coordinating all activities of these committees to ensure smooth operations within the Commission;
xvi. Assisting in the liaison with the PPRA and other bodies on matters relating to procurement and disposal for adherence to the regulations set;
xvii. Compiling and submitting for review to PPRA reports required under the Procurement Act to ensure compliance with government regulations;
xviii. Preparing consolidated procurement and disposal plans and submitting for approval to the Deputy Director;
xix. Coordinating internal monitoring and evaluations of the supply chain functions to ensure all procurement processes of the Commission are in compliance to the set regulations;
xx. Certifying the invoices and payment vouchers to suppliers to ensure accurate and timely payments;
xxi. Responsible for advice for all procurement decisions undertaken by the Commission.
For appointment to this grade, a candidate must have:
i. Minimum Supply Chain work experience of twelve (12) years in a reputable organisation(s);
ii. Must have served in the position of Senior Supply Chain Management Officer or its equivalent for a minimum period of three (3) years;
iii. Bachelor’s degree in Supply Chain Management, Commerce, Procurement or its equivalent qualification from a recognised university;
iv. Postgraduate Diploma in Purchasing and Supply Chain Management;
v. Registered Member of KISM under Section 16 of SPM Act, 2007;
vi. Kenya Certificate of Secondary Education (K.C.S.E.) minimum mean grade of C+ or its equivalent from a recognised institution; and
vii. Knowledge of relevant legislation.
The following qualification shall be regarded as an added advantage:
i. Master’s degree in any of the following disciplines: Supply Chain Management, Commerce, Procurement or its equivalent qualification from a recognised University;
ii. Certificate in Strategic Leadership and Development Programme lasting not less than six (6) weeks from a recognised institution.
In addition, the candidate must possess the following core competencies:
i. Leadership skills;
ii. Communication skills;
iii. Interpersonal skills;
iv. Organisational skills;
v. Ability to work under pressure;
vi. Negotiation skills;
vii. Ability to build and lead cohesive teams; and
viii. Problem solving skills.
Method of application
Interested candidates who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke and attach copies of ID, CV, academic/ professional certificates, clearances and testimonials. All applications must be made online and will be acknowledged via an email. Only shortlisted candidates will be invited for interview.
The deadline for application is Monday, 7th June, 2021 at 5.00 pm.
EACC is an equal opportunity employer. Canvassing will lead to automatic disqualification.
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