Pfizer – Administrative Coordinator (Nairobi).

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Job Title: Administrative Coordinator

Reports to: East Africa Cluster Lead / Country Manager, Kenya

Region: SSA

Affiliate/Department/Location : Nairobi Kenya


Job Purpose

  • Administrator for Kenya office and first point of contact for related support functions and service providers.
  • Provision of Secretariat/Administrative support to the country manager and the East Africa leadership team.

Key Accountabilities

.Office coordination and management

  • Make certain all administrative tasks are carried out in line with the stipulated policies and procedures and ensuring compliance is adhered to always.
  • Proactively provide support for all departments.
  • Support and act as point of contact for the procurement/Fleet department.
  • Support and act as point of contact for the human resources department; support with management of the medical insurance scheme, oversee allocation of work tools, staff induction, interview set up and document archiving.
  • Ensure that office supplies (stationery, equipment etc.) and services are maintained at appropriate levels
    • Monitor and ensure service level agreement are met
    • Monitor inventory
    • Collaborate with procurement to ensure cost-effectiveness

Corporate Admin

  • Support Country Manager in administration related to Pfizer laboratory legal entity
  • Coordination of stakeholders / signatories relating to legal entity
  • Ensure requisite registrations, permits, licenses and documentation are up-to-date

Selected Country Manager admin ( as agreed with the CM)

  • Calendar management
  • Travel planning

Global Operations

  • First point of contact for Global Ops – Dubai
  • Interface with local contractor (Broll)
  • Ensure that site is maintained to Pfizer defined standards
    • Physical site inspections weekly
    • Review of Broll invoicing
    • Oversight of maintenance (planned and one-off)




  • Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management

  • Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Nairobi
    • Liaise with relevant functions; assistants, security, logistics providers
    • Liaise with embassies and airlines (travel agencies) for visas and flight routings
    • Assist with Visa applications, immigration activities as required

Additional projects as required by Country Manager

  • EHS point of contact
  • HR support as required
  • ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

  • Acts decisively
  • Seizes accountability
  • Holds people accountable
  • Effective planning and time management skills
  • Ability to work successfully within a complex corporate environment
  • Ability to work with little or no supervision
  • Effective interpersonal, influence and communications skills
  • Excellent oral and written communication skills
  • Attention to details and work with a high degree of accuracy
  • Highly organized and flexible
  • Ability to multitask and meet changing deadlines
  • Ability to maintain confidentiality
  • Working knowledge of email, scheduling, spreadsheets and presentation software

Experience and Knowledge

  • Degree in law or sciences or social sciences
  • 2-3 years’ experience in a multinational organization or a large well-structured organization.



Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.






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