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Administration Manager – Grade KPC 3
a) Job Specification
i. Ensure formulation, review and implementation of Company administrative and records management policies.
ii. Ensure provision of fleet management services including maintenance.
iii. Ensure effective and efficient management of incoming and outgoing mails (internal and external)
iv. Ensure records are managed in compliance with statutory provisions and Company quality standards
v. Ensure efficient provision of all auxiliary and housekeeping services.
vi. Provide strategic oversight on matters pertaining to the ROW.
vii. Liaise with regional administration to address issues of encroachment/informal settlement along the right of way.
viii. Sensitize communities along the ROW on issues of rights, safety and obligations as per the easement agreements.
ix. Develop and review ROW policies and procedure manuals and address all issues related to ROW.
x. Ensure effective administration of the Gymnasium and Company Staff Housing Estates.
b) Person specification
i. Bachelor’s degree in any of the Social Science field
ii. Post Graduate Qualification in Business Administration or Human Resource Management if the first degree is not in Social Science
iii. Minimum ten (10) years’ relevant work experience, five (5) of which must be at a management level.
iv. Membership to a relevant professional body
v. Leadership course lasting not less than two (2) weeks
vi. Proficiency in computer applications
vii. Fulfil requirements of Chapter six of the constitution of Kenya
viii. Demonstrated competence in work performance
c) Key Skills & Competencies
i. Excellent leadership skills including effective interpersonal, communication, influencing and negotiation skills and the ability to relate to people from different cultures and backgrounds
ii. Considerable knowledge of administration policies, systems and procedures
iii. Understanding of the purpose, background and policies of the Company
iv. Good planning and organizational skills
v. Good time management skills and the ability to prioritize tasks
vi. Ability to maintain professional status and keep abreast of evolving trends in administration through continuing professional education programmes
Interested candidates are requested to visit the KPC website http://www.kpc.co.ke under the Career Opportunities section where the Job Descriptions and Specifications as well as the User Manual containing instructions on how to apply for the positions have been posted.
All applications should be received not later than Tuesday, 6th July 2021.
Candidates interested in the positions are expected to fulfill the requirements of Chapter Six of the Constitution of Kenya. They must upload copies of the following;
(i) Certificate of Good Conduct from the Directorate of Criminal investigations
(ii) Clearance Certificate from Higher Education Loans Board (HELB)
(iii) Tax Compliance Certificate from Kenya Revenue Authority (KRA)
(iv) Clearance from the Ethics & Anti-corruption Authority (EACC)
(v) Clearance from Credit Reference Bureau (CRB)
Kenya Pipeline Company is an equal opportunity employer committed to diversity and gender equality. Women and persons with disability are encouraged to apply.
Please note that only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.