Caritas Microfinance – Procurement and Administration Officer.

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Reporting to the Procurement and Administration Manager, the successful candidate will provide procurement and administrative services effectively and efficiently deliver cost effective and quality services.

Key responsibilities and accountabilities

  • Supporting the procurement process through application of established bank systems (policies, processes, and tools) in selecting suppliers and to get quality products at optimal cost and on time.
  • Ensure effective Procurement Processes and Governance.
  • Work with third parties to ensure maintenance of facilities and liaise with all managers to identify and address any issues/concerns.
  • Ensuring proper management of the security systems in both branches and head office
  • Support the head of procurement in developing an approved supplier data base.
  • Support the procurement manager in the tender process to deliver quality goods and services at optimal cost and on time.
  • Provide support and work with cross-functional teams to ensure acquisition, building and maintenance of premises.
  • Ensuring proper management of Caritas MFB transport for both short and long-distance trips for Board and staff.
  • Ensuring proper premises outlook in line with the brand.
  • Ensure internal customer satisfaction through management of SLAs.
  • Ensure Health and Safety compliance through regular audits and training.
  • Compiling of documentation, issuing of LPOs, and receiving supplies.
  • Prepare Reports on performance on assigned categories versus procurements versus the plan and Monthly procurement reports.
  • Maintaining list of prequalified suppliers.
  • Ensure timely payments to our suppliers as per our Caritas MFB procurement policy.
  • To perform any other duty as assigned in line with the organization goals and objective.

Minimum qualifications

  • University degree preferably in Logistics, Business Administration, Supply Chain Management or Purchasing
  • Qualified Member of the Institute of Purchasing and Supply (CIPS)

3-4 years working experience with at least 3 in procurement and Administration

How to Apply

If you are up for the challenge, possess the necessary qualifications and experience; kindly send your applications and detailed CVs quoting the job title on email subject to recruitment@caritas-mfb.co.ke  on or before 15th July 2021.Only shortlisted candidates will be contacted.

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