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Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
Plan International Kenya (PIK) has approximately 38 years of experience in implementing its programme. Currently PIK mainly operates in ten geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu and Tana River
Plan International Kenya Strategy statement
PlK’s strategic goal in the next five years is to end teenage pregnancies and end all forms of sexual and gender-based violence against adolescent girls and young women. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million (children, including girls and Young Women over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions. The role provides strategic leadership in order to create real change for children, especially girls, against Plan Kenya’s strategic programme priorities.
The Director of Programme Implementation and Quality is a country office leadership role supporting the Country Director and is a core member of PIK’s Country Management Team (CMT), providing both strategic and tactical support of management objectives. The role will widen and deepen our engagement across the Plan International federation to ensure excellence in project and programme delivery, PIK’s contribution to communities of practice and PIK’s continued ability to secure resources.
S/he will oversee the full portfolio of programmes that Plan Kenya currently operates across ten (10) field offices and ensure that all programme is delivered effectively and in line with donor expectations, ensuring the needs of the children and young people are met and transformational change is created. These projects that form our country programme cut across Sexual Reproductive Healthy Rights, Disaster Risk Mitigation (including resilience building), Youth employability and entrepreneurship, Protection and Sexual/Gender Based Violence (SGBV). The role will lead the Programme and Implementation Directorate in meeting project and programme objectives and will be responsible for management of programme implementing staff at the Kenya country office and field offices. S/he oversees the coordination and administration of all aspects relating to on-going programme planning, progress monitoring, budgeting reporting, implementation adjustments and risk mitigation. The role requires experience in integrated programming children and adolescent girls in particular and proven dedication to realizing outcomes for girls and young women. S/he leads the programme department in meeting both programme and project objectives and will be responsible for managing key programme implementing staff at the country office and in the field. The role is responsible for the development and regular updating of an appropriate emergency preparedness plan and ensures that disaster risk management is integrated in PIK’s programmes.
PIK has undergone considerable change and this role offers the opportunity to lead the organisation and the programme and implementation team in (i). developing and/or refining its programme management and approaches; (ii). Ensure technical rigour in implementation; (iii). Grow a culture of learning and (iv), solidify gains through continuous improvement and lay a strong foundation for anticipated growth in PIK’s programme portfolio. The Director of Implementation and Quality will report directly to the Country Director.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Strategic Leadership (20%)
• Drive cross functional engagement and ensure the delivery of quality and integrated programming in line with the Country Strategy, as well as organizational policies, standards, frameworks, and procedures;
• Serve as the key contact person responsible for engagement with existing funding organisations and NOs who currently fund our portfolio of projects as well as existing in-country donors as part of a donor retention strategy;
• Drives efficiency in programme delivery, ensures gender transformative programming and enhances donor retention through timely relationship management;
• Cultivate existing and new stakeholder relationships in order to generate new projects in close collaboration with the Director of Programme Strategy, development and innovation;
• Develop and implement a framework in coordination with other departments to support Plan Kenya’s field offices in the application of gender equality as a key guiding principle in determination of programme implementation priorities;
• Review departmental procedures and guidance identifying gaps and establishing benchmarks, to ensure effective programme implementation, communication and monitoring and evaluation.
• Oversee, review and ensure high quality and timely donor reporting;
• Support field offices to develop and effectively implement joint action between county government and Plan Kenya field offices with a focus on implementation of county level system strengthening and/or advocacy and/or joint work planning;
• Ensure sponsorship projects are aligned with the Global and Country Strategy as well as with Sponsorship commitments;
• Build a culture of CO learning through appropriate engagement with internal and external stakeholders, so as to highlight impactful projects for learning, replication, scale up and new grants acquisition;
• Ensure strategic and programme operation engagement with PIK Programme Units and support the representational and operational remits of the Programme Unit Managers;
• Serve as liaison with designated Plan International National Offices on various issues relating to project implementation, while driving related relation management in close collaboration with the Country Director and/or Director of Operations;
• Represent Plan Kenya in relevant committees, forums and conferences to show case our core purpose and what works for girls and young women.
Quality Programme (20%)
• Ensure project delivery standards, that are aligned to Global standards are developed and aligned to Global standard;
• Oversee all programme activities to ensure continued alignment with the new Country Strategy (2022-2026);
• Coordinate and prepare Plan Kenya’s reporting on the implementation of our annual programme plans;
• Oversee the country office’s quarterly reporting process, including driving improvements as agreed upon in close consultation with the Country Director, Country Management team and Programme Unit Managers;
• Ensure that monitoring, evaluation, research and learning plan supports the CS delivery;
• Provide stewardship in planning, follow-up, evaluation, quality strengthening and reporting;
• Assure delivery of high quality, evidence based, innovative programme for children across all field offices;
• Steward and engage in all programme department’s best practice capture in order to ensure consistently excellent service delivery;
• Coordinate with the relevant departments at all levels during programme/project implementation and monitoring to assure optimal quality in delivery;
• Drive continuous improvements to assure quality programme, effective utilisation of project resources and monitoring and evaluation;
• Provide substantive support to Programme Unit Managers to assure quality programme including facilitation of targeted technical guidance where needed;
• Establish a system to promote/document programme learning and development;
• Ensure relevant policies in particular gender equality, child & youth safeguarding is embedded within programme cycle;
• Enhance the capacity of implementing partners and stakeholders on programme management;
• Oversee a monitoring system that provides timely, robust and accurate project results by embedding MEAL across the project life cycle;
• Ensure the development and implementation of Monitoring, Evaluation, Research and Learning (MEAL) framework at all levels; and that the Country office engages in collection and use of data and evidence and that this is shared across the wider Country office and stakeholders as need be;
• Conduct timely review of project reports and ensure quality programming and reporting;
• Monitor key performance indicators and in partnership with other function areas, take deliberate steps to improve quality programming platforms to ensure standards are met;
• Seek and promote innovative ideas, approach to ensure programme quality;
• In coordination with relevant technical leads, ensure utilization Plan International’s gender markers in alignment with PII programme guidance and standards and assure appropriate platform for reporting on this is developed and effectively operationalised across all field offices;
• Support the establishment of a Country office networked knowledge organisation by facilitating matrixed field to field exchange of knowledge and curating of CO best practices;
• Travel regularly to programme sites to ensure optimal support the Programme Unit Managers and the field teams and to ensure project objectives are being met.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures;
• Ensure that Programme implementation staff at the country office and in the field are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensure that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Capability Building and People Management (20%)
• Provide overall vision and direction to the programmes team in coordination, planning, prioritization, coaching and supervision;
• Support staff to understand and comply with the organizational vision, mission, strategic direction and other organization policies;
• Ensure development and humanitarian programmes team are operating as high-performance teams and have clear accountability lines (direct and matrix);
• Socialize and nurture Plan Values and Behaviours;
• Create an enabling working environment across different department units to foster excellent teamwork and high performing staff;
• Create a safe working place;
• Oversee the delivery of effective capacity building support in key areas of programme management, finance management, logistics management and human resources management
• Establish, communicate and monitor standards of performance and behaviours of the team through development of Individual Accountability Plans (IAP), and key performance indicators (KPI’s) that are agreed annually, and monitored and updated regularly;
• Support team members to gain the necessary skills through learning and development
• Lead the team in line with the Country HR Manual and other policies and guidelines;
• Conduct performance management processes of direct and functional reports
• Model our value-based leadership framework underpinned by our feminist leadership principles.
Working in Partnerships (10%)
Plan International Kenya engages in strategic partnerships with government, civil society, private sector, academia, youth association, and non-governmental agencies, at all levels so as to work together to ensure gender justice for girls
• Establish/strengthen concrete partnerships with implementing partners to leverage the respective entities’ resources, expertise and mandates to driver gender equality at field level;
• Build networks and partnerships with like-minded organisations for overall enhancement of the programmes and profiling of the organisation.
• Lead in engaging key networks, movements and alliances relevant to the girls’ empowerment and gender equality.
• Contribute to the strategic roadmap for the development and implementation of partnerships management standards and guidelines.
• Contribute to the development of standards and guidelines for partnership management are regulated updated, understood, adhered and reflected in practice.
Influencing and Advocacy (5%)
• Contribute to the development and lead implementation of effective and evidence based advocacy strategies that enable girls to Learn, Lead, Decide and Thrive;
• Contribute to the creation and adapt initiatives that effectively influence duty bearers, key stakeholders and decision makers to promote and ensure rights of girls;
• Contribute to the development of high-quality publications, media messaging and all internal/external communications that support Plan’s advocacy and influencing work.
• Support integration between communications and advocacy teams to effectively deliver programmes.
Financial Responsibility (5%)
• Contribute to Programme department budget development including forecasting and alignment with CO programme priorities and resource envelop and work with the finance team to ensure that project budget enables delivery as designed;
• Monitor project performance and budget utilization and advise on corrective measures;
• Oversee the coordination in the budget, preparation, consolidation, analysis and timely submission;
• Ensure the timely implementation of grants and sponsorship budgets. The creation of Project Outlines and closing of grants in relevant ERP applications is done expeditiously;
• Ensure that all grants/sponsorship projects have opening/launch, regular grants and projects monitoring and closeout workshops/meetings;
• Ensure that all project expenditures are on time and according to the budget (within permissible variance limits) and to oversee and guide any budget reforecasting and reallocation exercises that are required.
Risk Management (5%)
• Coordinate and support programme quality and delivery on programme audit, child protection audit, and gender strategy review exercise and adequate application of management response across all impact areas.
Other Responsibilities (5%)
• Within the scope of the role, there will be additional assignments as needed.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
• A Master’s Degree in Social work, International Relations, Development or similar field;
• 10 years of relevant experience in INGO Sector or demonstrated equivalent combination;
• At least 7 years’ experience in managing development programme in the country within the INGO sector;
• Proven experiences and ability to coordinate and collaborate with different civil society and Community based organization;
• Demonstrable working experience in development programme;
• Knowledge of developmental agendas in complex and protracted development and humanitarian landscape;
• Experience in context, funding and market analysis;
• Ability to communicate effectively and authoritatively on area of expertise, and influence others to reach common goals;
• Demonstrated track record in donor reporting and budget management;
• Experience in leading cross-functional teams, coaching and mentoring, especially managing a large team;
• Excellent experience in conflict resolution.
• Excellent written and verbal communication skills in English. Command of Swahili will be an added advantage
Qualifications/ experience desirable:
• Experience in managing development programme;
• Experience in managing Humanitarian response;
• Knowledge of key programme areas such as Gender based Violence, DRM and resilience, SRHR and youth economic empowerment;
• Knowledge of development and humanitarian issues affecting young girls, adolescent girls and women is preferred;
• Ability to influence without power and provide visionary leadership.
Deadline: 22nd July 2021