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ADMINISTRATIVE ASSISTANT (SCHOOLS) GRADE 8 KyU/NT/071/07/2021
Duties and Responsibilities
a) Assist in the implementation of administrative functions of the schools/ Departments
b) Manage office setting and order replacement of furniture and equipment
c) Taking minutes of meetings in section, departments and University committees.
d) Ascertain meetings and workshop venues organized by the Head of department /section
e) Supervise staff under them
f) Ascertain scheduled events and University calendar dates
g) Circulate agendas, programs and action points to relevant officers for action
h) Any other duties assigned by immediate supervisor
Requirements
- Bachelor’s degree in Social Sciences from a recognized institution.
- Should have knowledge and experience in using computerized management information systems applications and tools.
- Three (3) years’ working experience in administrative duties.
ADMINISTRATIVE ASSISTANT (EXAMINATION SECTION) GRADE 8 KyU/NT/071/07/2021
Duties and Responsibilities
a) Ensure safe custody of examination documents and records.
b) Receive pass lists from academic departments. This shall include scanning and filing copies in safe custody.
c) Photocopying, collating, packaging and dispatch of University examinations.
d) Processing examination results, registration of supplementary examinations and registration of repeat units.
e) Secretariat to Senate and Deans Board of Examiners, Student disciplinary committee and Graduation committee.
f) Schedule teaching venues in the system and generate an overall University teaching timetable.
g) Ensure transcripts are generated on time.
h) Prepare examination office procurement plan and budget for a financial year in consultation with the Examination Office.
i) Processes store requisition and purchase requisition of office items.
j) Perform any other duty assigned from time to time by the supervisors.
Requirements
- Bachelor’s degree in Social Sciences from a recognized institution.
- Should have knowledge and experience in using computerized management information systems applications and tools.
- Three (3) years’ working experience in administrative duties.
Terms and conditions of service
• Successful candidates will be offered a competitive remuneration package.
• Employment will be on Permanent and Pensionable terms except for Tutorial Fellows.
• Those with degrees from foreign universities should attach certificates of equation and recognition of qualifications from Kenya National Qualifications Authority.
• Applicants must meet requirements of Chapter Six of the Kenya Constitution, 2010
Mode of application
Applicants must submit five (5) copies of applications giving details of the educational and professional qualifications, age, detailed work experience, present post and salary, applicant’s telephone number and e-mail address. Enclose certified copies of certificates and testimonials giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and areas of specialization, accompanied by a detailed curriculum vitae and a copy of most recent letter of appointment.
Interested applicants should send the applications to the undersigned, quoting the reference number for the job applied for so as to be received on or before 9th August, 2021.
THE VICE CHANCELLOR
KIRINYAGA UNIVERSITY
P. O. BOX 143-10300
KERUGOYA
Kirinyaga University is an equal opportunity employer. Applicants of either gender, persons with disabilities and persons from marginalized communities are encouraged to apply. Only Shortlisted Candidates will be contacted.
KyU is ISO 9001:2015 certified
Kirinyaga University is Zero Tolerant to Corruption.
https://www.kyu.ac.ke/phocadownload/Jobs/July%202021%20Job%20Advert.pdf
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