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ThinkWell seeks a qualified candidate to serve as the Finance and Administration Manager for the anticipated five-year (2022-2027) United States Agency for International Development (USAID)-funded Health Systems Strengthening (HSS) Activity. The HSS project will work in partnership with the Ministry of Health (MOH), counties, and non-state actors to strengthen health systems governance, partnerships and coordination, financing, and accountability systems for quality health service provision to underserved and vulnerable populations of Kenya.
The Finance and Administration Manager is responsible for overseeing budgets, financial planning & management, and operational activities for the HSS project. The Finance and Administration Manager brings strong financial and administrative skills, as well as a comprehensive understanding of USAID/United States Government financial and contractual requirements. The Finance and Administration Manager also brings a strong understanding of local law and operating requirements in Kenya.The Finance and Administration Manager reports to the HSS project Chief of Party. This position is contingent upon funding. This is a full-time position based in Nairobi, Kenya. Kenyan nationals are encouraged to apply. Applications will be reviewed on a rolling basis, but we encourage applications by August 15, 2021.
What You’ll Do
- Ensure statutory compliance with local laws and USAID rules and regulations and ThinkWell policies and procedures relating to finance and administration.
- Establish and maintain financial management and accounting control systems for program expenditures and support audits.
- Participate in ongoing analysis, forecasting and review of project pipelines report.
- Lead in the annual budget planning, periodical forecasting, modification and realignment as required
- Ensure accurate recording of all financial transactions in ThinkWell financial management system.
- Maintain effective timelines and quality control process for financial and operational deliverables and financial management processes
- Review and process the recording of accounting activities (vouchers, journal entries, cash receipts, allocations) in appropriate systems to ensure accurate reporting.
- In collaboration with the Chief of Party, prepare annual workplan budgets and provide ongoing management and monitoring throughout project implementation
- Develop and maintain a filing system for financial documents in readiness for audits or tax reporting purposes.
- Periodically assess the efficiency and effectiveness of finance and administration procedures in relation to the timely delivery of technical activities at an optimum cost.
- Support the COP in interpreting financial data for decision-making and effectively managing financial risks.
- Lead assessment of staff and subrecipients financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed.
- • Lead efforts to close audit financial management findings in a timely way.
- Perform other financial management duties as required.
- Establish and maintain internal financial and reporting control procedures to ensure compliance with ThinkWell and USAID regulations.
- Advise and train employees on USAID contract and compliance topics, policies, and procedures.
- Provide timely financial reporting with detailed Budget vs. Actuals and by Component to Chief of Party (CoP)
- Prepare quarterly expenditure reports, and burn rate projections.
- Develop annual, quarterly and ad-hoc financial plans and reports for the project as requested by ThinkWell leadership and USAID.
- Prepare VAT reports and other reports as required
Subaward and Vendor Management
- Lead preparation and oversight of procurement and subcontracts for the project, in accordance with USAID and ThinkWell requirements.
- Lead assessment of subrecipients financial management capacity.
- Strengthen the capacity of subawards on compliance and finance policies and regulations, as needed.
- Negotiate and manage subawards & consulting agreements.
- Exercise due diligence and management of partner relationships.
- Perform other contractual duties as required.
ThinkWell core competencies are foundational skills and behaviors that align with our values and are expected of all employees.
An entrepreneurial, results-oriented ‘do-er’ with a willingness to take risk, think big and challenge conventional wisdom.
A change maker who reaches independent judgement with an open mind, influences the conversation, and seeks innovation.
Able to help create an empowering environment in which everyone feels free to take initiative, be accountable and fail intelligently (learn from mistakes).
A collaborative colleague who engages constructively with people from different cultures, orientations, and perspectives and maintains positive relations in a virtual world.
Principally motivated by a growth mindset, meaning the pursuit of knowledge, experience, and self-improvement. You always question and continuously learn.
Authentic, honest, direct, self-aware and open to giving and receiving feedback.
- BA/BS and 8+ years of experience or graduate degree and 6+ years of experience;
- Extensive experience in program management and finance/budget management and financial reporting with USAID-funded projects in Kenya;
- Familiarity with US Government (USG) Federal Acquisition Regulations and USG contracting rules is a plus
- Knowledge of local law in taxation and local regulatory reporting procedures.
- Demonstrated skills and experience in financial management, accounting, USAID compliance, human resources management, local labor law, and contracts management;
- Technical savvy and strong computer skills, IT systems familiarity;
- Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;
- A thoughtful systems thinker with grounded, pragmatic understanding of the complexities of our work;
- Demonstrated ability to engage effectively with external strategic partners, donors, and stakeholders;
- Full English fluency, full fluency in Kiswahili is a plus;
- Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;
- Ability and willingness to travel up to 20%.