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Job Title: Accountant
Grade: COB 6
Corporation/Organization: Office of the Controller of Budget
Directorate: Finance & Accounts
Department: Finance & Accounts
Section / Unit: Accounts
Location / Work Station: Headquarters
Reports to: Manager Finance & Accounts
Direct Reports: Accounts Assistant
Indirect Reports: Accounts Clerk
This position is responsible for provision of accounting services and ensuring prudent Financial management in the office of the Controller of Budget.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
a) Maintains, prepares and updates books of accounts for the office of the Controller of Budget
b) Implements a sound financial management policies, procedures and controls for the office of the Controller of Budget in compliance with regulations and the law
c) Implements financial regulations, treasury circulars and procedures for service delivery
d) Prepares finance, accounts and procurement work plans for the department
e) Implements cash flow plan for the office of the Controller of Budget
f) Participates in budget planning, preparation and implementation for the office of the Controller of Budget
g) Participates in preparation of departmental budget in accordance with the law
h) Mentors, coaches, capacity builds and implements performance management to staff in the department
i) Implement the risk framework for the department
j) Oversees the processing of funding arrangements to County Budget Coordinators
k) Interprets and implements financial regulations and procedures, Treasury circulars, letters and instructions.
l) Provides advisory services to departments and other stake holders on accounting matters in the office of the Controller of Budget
II. Operational Responsibilities / Tasks
a) Validates payments and receipt vouchers, imprest warrants and committal documents for the office of the Controller of Budget
b) Prepares monthly expenditure returns, monthly bank reconciliation statements and cash flow statements
c) Prepares the quarterly financial progress reports make recommendations
d) Prepares bank and IFMIS reconciliations for the office of the Controller of Budget
e) Prepares management and statutory financial reports
f) Prepares final accounts for the office of the Controller of Budget
g) Assists in preparation of external audit file
h) Implements the adopted International Public Sector Accounting Standards (IPSAS), Standard Chart of Accounts (SCOA) and Government finance Statistics (GFS)
i) Assists in the planning and execution of finance and accounting activities in the office of the Controller of Budget
j) Prepares monthly bank reconciliation as required per accounting regulations
k) Ensures proper maintenance and custody of financial committal documents to track transactions for accuracy completeness and correctness
l) Coordinates the accounts and finance department for reconciliation of IFMIS ledgers with manual cashbooks and bank records
m) Maintains asset registers for the office of the Controller of Budget
n) Prepares the office of the Controller of Budget tax returns and other statutory deductions in a timely manner to remain compliant
o) Maintains vote book and cash books
p) Ensures the cash books are properly maintained to guarantee proper cash management controls as per the laid down policies and procedures
q) Authorize payments to suppliers and service providers as per internal regulations
I. Financial Responsibility
Facilitate payments for all approvals
II. Responsibility for Physical Assets
a) Responsible for the assets assigned by the office of the Controller of Budget as per office’s asset register
b) Responsible for Government assets, records and custody of accountable documents in the unit
III. Decision Making / Job Influence
IV. Working Conditions
Is exposed to minimum disagreeable conditions. The jobholder has normal office facilities which include own office with desk and access to a personal computer (PC) and a telephone.
The role is predisposed to risk of prosecution arising from incomplete/inaccurate information published which may result to false or misleading reports and wrong decision being made and also arising from loss of funds due to approval process.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Bachelor of Commerce in Finance and/or Accounting from a recognized university
Professional Qualifications / Membership to professional bodies
a) Certified Public Accountants of Kenya (CPA)(K) or Association of Chartered Certified Accountant (ACCA) or its equivalent b) Must be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountants (ACCA) or Chartered Financial Analyst (CFA) in good standing
Previous relevant work experience required.
5 years of service, or similar experience in a comparable position from a reputable organization
Functional Skills, Behavioral Competencies/Attributes:
a) Understanding of national development policies, goals and objectives
b) Knowledge and experience of the Country’s Public Sector Financial Management framework
c) Proficiency in computer applications
d) Knowledge of the budget process
e) Knowledge of the Constitution of Kenya 2010
f) Knowledge of the Controller of Budget Act 2016
g) Knowledge of Public Finance Management Act 2012 and Regulations, 2015
h) Knowledge of Public Procurement and Asset Disposal Act, 2015 and attendant Regulations
i) Communication and Interpersonal skills
j) Leadership skills
k) Organizational skills
l) Resource management skills
m) Risk management skills
n) Ability to work under pressure
o) Conciliation, Mediation and Negotiation skills
p) Team building skills
q) Problem solving skills/techniques
r) Report writing and presentation skills
s) Meet the requirements of Chapter Six of the Constitution of Kenya 2010
Qualified interested candidates should submit their applications quoting the job title on both the envelope and the cover letter.
Enclose a detailed and up-to-date curriculum vitae, indicating your current remuneration, home county, e-mail address and reliable daytime telephone contacts, together with copies of your certificates, testimonials and national identity card. You should also provide the names of two referees who must be familiar with your previous work/academic experience indicating their telephone, postal and email addresses. Please note that it is a criminal offence to provide false information and documents in the job application.
Candidates shortlisted for interviews for the above positions will be required to submit the following;
1. Tax Compliance Certificate from Kenya Revenue Authority (KRA)
2. Clearance Certificate from Higher Education Loans Board (HELB)
3. Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI)
4. Clearance from the Ethics and Anti-Corruption Commission (EACC)
Applications should be sent by post or hand delivered to our office addressed to:
The Controller of Budget
Bima House 12th Floor, Harambee Avenue.
P.O Box 35616-00100 Nairobi
so as to reach the Office of the Controller of Budget not later than 31st August, 2021 at 5.00pm.
Only shortlisted candidates will be contacted.
The Office of the Controller of Budget is an equal opportunity employer.