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The Kenya Institute of Supplies Management is a corporate body established through an Act of
Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make
provision for the training, registration and licensing of supplies practitioners; to regulate their practice
and for connected purposes. The Institute serves as the National body for Procurement and Supply
Chain Professionals in the private and public sectors in Kenya.
The KISM Council is seeking to recruit a hands–on, dynamic, and knowledgeable and performance–
oriented person to fill the position of CORPORATION SECRETARY, Ref. CS001/2021.
Description of this Vacancy and Requirements is outlined here below.
Department: Corporation and Legal Services
Reporting To: Chief Executive Officer
The holder will be the Institute’s legal advisor. The Role holder will devise and drive implementation
of strategies that will promote and protect the Institute’s mandate as well as ensure legal compliance
in the Institute.
To: Oversee the Management & Administration of Council Affair; Lead Corporate Governance Affairs of
the Institute; Execute Legal Strategy; provide Legal advice to the council management, and staff;
Champion and ensure compliance to statutory obligation by institute.
KEY DUTIES AND RESPONSIBILITIES
Provide leadership in the development and execution of the institute’s strategy on Corporate
Governance and Legal matters.
Ensure that the corporate governance framework for the Institute is properly designed,
implemented, and reviewed as need arises
Responsible for engaging with and being the liaison for third–party corporate governance and legal
Organise and coordinate the review of the Governance and legal frameworks including legislation,
rules, regulations, and guidelines and propose amendments where need arises.
Organise and coordinate the review of relevant aspects of state and public officer’s remuneration
laws and offer appropriate advise.
Ensure proper dissemination of the SPMA Act, PPADA regulations through coordination of
stakeholder workshops and sensitization sessions to enhance compliance by stakeholders;
Engage with relevant internal and external stakeholders to ensure the timely development and
where necessary enactment of transparent and efficient laws, rules and regulations;
Represent the Institute in all consultations pertaining to the enactment of laws touching on the
Develop, review and ensure continued compliance with transparent, clear and concise guidelines
and procedures to guide timely development and implementation of the requisite legal reforms;
Draft and/or review and interpret contracts, lease agreements and memoranda of understanding
between the Institute and its suppliers and ensure the Institute’s interests are protected;
Represent the Institute in proceedings before court, arbitral or quasi–judicial bodies;
Advise the Institute on alternative dispute resolution options to settle or resolve legal disputes;
Analyse and interpret the decisions of the court, arbitral and other quasi–judicial bodies to
determine and advise the Institute on ramifications and appropriate action.
Interpret laws, rulings, and regulations for the Institute.
Study the Constitution, the PPAD, SPMA and Regulations, statutes, decisions, regulations, and
ordinances of quasi–judicial bodies to determine ramifications for cases.
Examine legal data to determine advisability of defending or prosecuting lawsuits.
Evaluate findings and develop strategies and arguments in preparation for presentation of cases.
Analyse and identify legal risks and implications of all of the Institute’s transactions.
Keep the Institute informed of developments in laws and regulations that potentially affect the
Develop and review relevant policies and procedures for the department and provide legal input in
all other policies of the Institute;
Develop, motivate and manage the performance of the team and ensure continuous alignment to
the values of the Institute;
Liaise with internal and external stakeholders on legal matters of interest to the Institute.
Prepare and submit monthly reports to the Legal Committee of the Institute.
Provide Secretarial services to the Institute’s Legal Committee.
Develop and implement Legal policies, procedures and manuals to ensure improved efficiency and
effectiveness of service delivery.
Perform any other functions connected therewith or incidental thereto.
QUALIFICATION AND KNOWLEDGE
Master’s degree in a relevant field from a recognized University;
A bachelor’s degree in Law (LLB) from a recognized University;
Advocate of the High Court of Kenya with a valid practicing certificate;
Other relevant professional qualifications will be an added advantage;
At least Ten (10) years proven work experience in legal matters,
Prior experience with legislative drafting and legal research for purposes of legislation or
Five (5) years experience in a leadership role
Meets the requirements of Chapter Six of the Constitution of Kenya
High level of attention to detail;
Ability to identify learning interventions and drive self–development.
Demonstrate managerial, leadership and professional competence in work performance and exhibit
a thorough understanding of the Institute goals and policies in the legal context.
He/she must be a person of high level of integrity, demonstrate excellent interpersonal and
communication skills and be a team player;
Ability to deliver results in a complex and dynamic environment;
Capacity to demonstrate strategic mind–set and innovation;
Ability to identify customer needs, develop service standards and deliver service excellence;
Demonstrate knowledge in relevant legislation and applicable standards;
Demonstrate ability to manage and lead high performing teams;
Excellent knowledge of relevant computer software and applications;
Ability to work with minimum supervision and under strict timelines;
Ability to work in a team modulated and collaborative environment;
Knowledge of relevant computer applications;
Perform any other relevant duties as required by the Institute.
In addition to the professional qualifications, applicants will be required to meet the
expectations of Chapter 6 on Leadership and Integrity and possess;
a. Valid certificate of Good conduct
b. Clearance certificate from the Ethics and Anti–Corruption Commission
c. Certificate of compliance from the Higher Education Loans Board (HELB)
d. A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
e. A valid certificate of clearance from the Credit Reference Bureau
f. A relevant identification document
g. Valid Membership Certificate from relevant Professional body
Qualified and interested candidates are invited to read detailed job profile for the
respective role on our website http://www.kism.or.ke
All Application letters indicating role and reference number, together with Curriculum
Vitae and relevant certificates should be sent online in PDF format addressed to the CEO
KISM, firstname.lastname@example.org to reach him not later than Wednesday, 8th September
Kindly submit a filed KISM Job Application Form together with your application. The template
form (Google Form) can be accessed using this link https://forms.gle/3XKchgoeJrgPLiLc9
KISM is an equal opportunity employer and qualified applicants from all backgrounds are
encouraged to apply. Only shortlisted candidates will be contacted.