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The Kenya Institute of Supplies Management is a corporate body established through an Act of
Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make
provision for training, registration and licensing of supplies practitioners; to regulate their practice and
for connected purposes. The Institute serves as the National body for Procurement and Supply Chain
Professionals in the private and public sectors in Kenya.
The KISM Council is seeking to recruit a hands–on, dynamic, and knowledgeable and performance–
oriented person to fill the position of FINANCE OFFICER, Ref. FINO001/2021
Description of this Vacancy and Requirements is outlined here below.
Reporting To: Finance Manager
The Finance Officer will deputize Finance Manager and ensure that the Institute systems and procedures
of internal controls are followed when committing financial transactions and also assist the Finance
Manager in financial matters in the field office.
MAIN RESPONSIBILITIES OF THE JOBS
Bank & Cash Management
Review weekly cash count and ensure that documentary evidence is duly signed by yourself and
Finance Manager or his designate.
Supervise bank reconciliations to ensure data is properly captured and all transactions are in
Ensuring internal control procedures are followed for all cash disbursements, receipts and
Liaison with vendors to resolve problems of Pending bills and Payments
Preparation of the bank reconciliation on a monthly basis.
Working with program staff and other SBUs to help them develop more accurate cash forecasts
Ensure proper management of funds through preparation of monthly and weekly forecasts to maintain the institute’s sound liquidity and reputation.
Working with Finance Manager to assist program staff to prepare budgets and MTEP budget in
resource mobilization to support the Institute programs or realignments also ensuring adequate
coverage of field operating costs
Periodically monitor the program implementation and budgetary allocations and make
recommendations where possible measures to maintain the Institute thrift.
Ensure that all payments to the vendors are processed on time
Ensure that all commitments are cleared from the Institute system immediately before payment is
Ensure that signatories on releasing the online payments appropriate approvals on the payment
Staff Payroll: – Coordinate with HR departments in the management of incentive staff payroll and
ensure the payments to staff is done time
Ensuring donor regulations and procedures are adhered to for all aspects of the operations
Management of creditors to ensure that payments are done in a timely manner.
Training & Support
Assist Finance Manager in training staff on the Institute accounting procedures and requirements,
and also assists the program staff in finance related issues and activities.
Assist Finance Manager to train program managers and officers on budget tracking, review burn
rates and provide advise if spending is not happening according to plan.
Train and develop departmental staff in liaison with Human Resource through carrying out a
training needs assessment to enhance their skills and competence.
Management of fixed assets, policies and procedures to ensure employees have a conducive
working environment and customer satisfaction. They can also be used as collateral in case the
institute requires extra funding.
Ensure all insurance policies are in place to safeguard assets and staff of the institute.
Identifying key issues and weakness in the system and provide recommendations for improving
control processes or procedures.
Identification of procedural or training issues to be addressed to improve the quality of report data.
Ensuring that the internal controls are adhered to in all areas of operation.
Management of credit control function to ensure the revenues are well captured in the system to
manage cash flow.
Deal with external customers such as auditors, banks, service providers and supplier to ensure
compliance and seamless information flow.
Tax planning and management for compliance with the regulator to avoid penalties.
KNOWLEDGE, SKILLS AND EXPERIENCE
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
Bachelor’s degree from a recognized institution
Minimum level of personal and professional experience required to perform effectively in the role:
Be a CPA finalist and a
Member of ICPAK in good standing
Minimum months or years of experience required to have to be appointed to the position:
Five (5) years of relevant experience
Meets the requirements of Chapter Six of the Constitution of Kenya
Strong accounting, bookkeeping and analytical skills
Previous experience in Microsoft Dynamics is desirable
Knowledge of accounting packages especially QuickBooks, Sage or ACCPAC
Proficient in Microsoft Office
Sound knowledge and understanding of International Financial Reporting Standards and
Sound knowledge of accounting and reporting process
Ability to synthesise information, interpret and provide broader context using financial and non–
Problem–solving, critical thinking, teamwork and collaboration skills
In addition to the professional qualifications, applicants will be required to meet the
expectations of Chapter 6 on Leadership and Integrity and possess;
a) Valid certificate of Good conduct
b) Clearance certificate from the Ethics and Anti–Corruption Commission
c) Certificate of compliance from the Higher Education Loans Board (HELB)
d) A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
e) A valid certificate of clearance from the Credit Reference Bureau
f) A relevant identification documents
g) Valid Membership Certificate from relevant Professional body
Qualified and interested candidates are invited to read detailed job profile for the
respective role on our website http://www.kism.or.ke
All Application letters indicating role and reference number, together with Curriculum
Vitae and relevant certificates should be sent online in PDF format addressed to the CEO
KISM, email@example.com to reach him not later than Wednesday, 8th September 2021.
Kindly submit a filed KISM Job Application Form together with your application. The template
form (Google Form) can be accessed using this link https://forms.gle/3XKchgoeJrgPLiLc9
KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply.
Only shortlisted candidates will be contacted.