Kenya Institute Of Supplies Management – HR and Admin Officer.

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The Kenya Institute of Supplies Management is a corporate body established through an Act of
Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make
provision for the training, registration and licensing of supplies practitioners; to regulate their practice
and for connected purposes. The Institute serves as the National body for Procurement and Supply
Chain Professionals in the private and public sectors in Kenya.
The KISM Council is seeking to recruit a handson, dynamic, and knowledgeable and performance
oriented person to fill the position of HUMAN RESOURCE AND ADMINISTRATION OFFICER .
 Description of this Vacancy and Requirements is outlined here below.
Department: Administration
Reporting To: Chief Executive Officer
Job Summary: To provide leadership and policy development on all Human Resource and
Administration functions in line with set business plans and objectives by ensuring the Institute
attracts, develops and retains the best talent in the industry and aligning them to the business
strategy to deliver the Institute’s mandate

KEY DUTIES AND RESPONSIBILITIES
1. Provide leadership in the development and execution of the institute’s strategy on Human
Resource and Administration.
2. Conduct workforce analysis, determine optimum staff requirements and design organizational
structure that maximizes synergies across functions to support the implementation of the
approved strategic plan

 
3. Coordinate the recruitment and selection process to ensure the Institute has a critical mass of qualified human resource within the approved establishment with the required competencies necessary for the implementation of functional strategic management plans 4. Coordinate the implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance

measures and indicators, expected timeframe as well as resource requirements.
5. Oversee implementation of an effective human resource management information system for
monitoring, tracking, and evaluating employee activities including staff training, performance
management, and welfare programs.
6. Coordinate resolution of employee grievances and disciplinary cases, recommending
appropriate action to resolve problems as well as assisting employees to find satisfactory
solutions to personal problems through counselling services.
7. Develop and implement human resource policies and procedures aimed at enhancing
workplace relations
8. Assess training needs analysis and baseline attitude surveys to design and implement relevant
training programs aimed at building capacity.
9. Facilitate implementation of Administration and Human Resource Policies and practices
10. Maintain employee records and employment contracts
11. Conduct performance appraisal for support staff
12. Facilitate employee relations and welfare initiatives
13. Payroll processing
14. Manage the Leave program
15. Coordinate and ensure compliance with Workplace safety, Labour Laws and related statutory
requirements
16. Facilitate premises maintenance and outsourced services management, records management
and coordination of general administrative services.
17. Create regular reports and presentations on HR metrics to relevant government bodies like
Labour office, NEA (e.g. turnover rates, employee returns).
18. Prepare and manage HR/Admin operating and Capital budget.
19. Perform any other functions connected therewith or incidental thereto.
QUALIFICATION AND KNOWLEDGE
Bachelor’s Degree in Human Resource Management/ Social Science from a recognized
university.
Professional Certification in Human Resource Management;
Member of Institute of Human Resource Management (IHRM) in good standing.
Holds a valid Practicing Certificate from the Institute of Human Resource Management (IHRM)
EXPERIENCE
3 Years of relevant working Experience
SKILLS/COMPETENCE
Meets the requirements of Chapter Six of the Constitution of Kenya
outstanding competency on all Labour Laws and statutory requirements
Strong administration skills.
A high level of confidentiality.
Excellent interpersonal and customerfacing skills.
decision making, leadership skills,
planning and organizing skills, and strong Communication skills.
A team player with strong analytical skills.

conversant with HRIS

In addition to the professional qualifications, applicants will be required to meet the
expectations of Chapter 6 on Leadership and Integrity and possess;
a) Valid certificate of Good conduct
b) Clearance certificate from the Ethics and AntiCorruption Commission
c) Certificate of compliance from the Higher Education Loans Board (HELB)
d) A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
e) A valid certificate of clearance from the Credit Reference Bureau
f) A relevant identification document
g) Valid Membership Certificate from relevant Professional body

Qualified and interested candidates are invited to read detailed job profile for the
respective role on our website http://www.kism.or.ke
All Application letters indicating role and reference number, together with Curriculum
Vitae and relevant certificates should be sent online in PDF format addressed to the CEO
KISM, vacancies@kism.or.ke to reach him not later than Wednesday, 8th September 2021.

Kindly submit a filed KISM Job Application Form together with your application. The template
form (Google Form) can be accessed using this link https://forms.gle/3XKchgoeJrgPLiLc9

KISM is an equal opportunity employer and qualified applicants from all backgrounds are
encouraged to apply.
Only shortlisted candidates will be contacted

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